Administrative Assistant

Administrative Assistant at Primary Services Administrative Assistant at Primary Services in BELLAIRE, Texas Posted in 1 day ago.

Type:

full-time

Job Description:

Join a dynamic organization in the energy sector where you'll play a vital role in supporting HR, facilities, and community engagement initiatives. Enjoy a collaborative, fast-paced environment with opportunities for professional development and meaningful impact. Work on projects that contribute to both operational excellence and community outreach within a leading midstream pipeline company. Primary Services is excited to announce the role of Administrative Assistant for a large, well-established client in the energy industry. This role will provide comprehensive administrative support across human resources, internal communications, philanthropy, and facilities management. This role is a great fit for a detail-oriented professional who thrives in a multifaceted role and enjoys contributing to both business operations and employee engagement initiatives. Responsibilities Support recruitment efforts by scheduling interviews, managing candidate communications, and maintaining applicant tracking systems. Prepare and distribute HR documents, including contracts, onboarding materials, and policy updates. Maintain accurate and confidential employee records. Coordinate internal communications, such as newsletters, announcements, and company-wide memos. Organize company events and recognition programs to enhance employee engagement. Assist in planning and executing philanthropic initiatives and community outreach programs. Coordinate volunteer activities, maintain donation records, and generate philanthropy reports. Provide administrative support to the Facilities Management team, including scheduling maintenance and managing vendor relationships. Monitor office supplies and equipment to ensure smooth daily operations. Maintain organized documentation and support compliance with safety and operational standards. Qualifications High school diploma or equivalent required; Associate's or Bachelor's degree preferred. Minimum of 2 years of experience in an administrative support role, preferably in a corporate or industrial environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities with attention to detail. Excellent written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information. Experience supporting HR functions and familiarity with HR systems preferred. Knowledge of internal communication tools and event coordination is helpful. Basic understanding of facilities operations and vendor management is a plus. This role is a great chance to build your administrative expertise while supporting key operational, HR, and community initiatives in the energy industry. This role offers structure, variety, and professional growth in a respected organization committed to excellence and engagement.