An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Nonexempt Reports to: Executive Director of Special Services Dept./
School:
Special Services Primary Purpose:
Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to Special Services Coordinators, Assessment staff, and/or Executive Director of Special Services.
Qualifications:
Education/Certification:
High school diploma or
GED Special Knowledge/Skills:
Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multitask numerous complex administrative activities Basic math skills Effective communication and interpersonal skills
Experience:
1 year administrative assistant experience/Special Education Services experience preferred.
Major Responsibilities and Duties:
Records, Reports, and Correspondence Coordinate the scheduling of Annual, Review, and Dismissal (ARD) meetings for campuses across the district. (Annual ARDs, Review ARDs, and MDR meetings). Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Maintain inventory of assessment protocols, distribute to staff, and maintain completed protocol folders. Assist the Administrative Assistant for the Executive Director of Special Services in supporting the Special Services Department. Assist in district verification of student information in the Public Education Information Management System (PEIMS) database. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Maintain confidentiality of information. Follow district safety protocols and emergency procedures.
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours; occasional districtwide travel
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.
Other Information:
The District contributes $330 per month toward the cost of employee-only health insurance, which is $105 more than the state-required amount of $225/month. All employees in this position receive free treatment at any Next Level Urgent Care. Days- 197 Pay Grade- 204, starting at $16.75/hr.
