Administrative Assistant

ABOUT THE ROLE

We're looking for a highly organized, tech-savvy Administrative Assistant to support our Executive Office. This role goes beyond traditional admin work — you'll act as a key partner to the Executive Assistant, helping manage shifting priorities, streamline processes, and keep high-level operations running smoothly. The right person is detail-oriented, resourceful, and thrives in a fast-paced environment where no two days look the same. You'll gain real exposure to high-impact work and have room to grow within a dynamic, scaling organization.

KEY RESPONSIBILITIES

Provide day-to-day administrative support to the Executive Assistant and CEO Manage calendars, scheduling, and coordination across multiple stakeholders Prepare reports, presentations, and spreadsheets with heavy Excel usage Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks Assist with project coordination across departments Handle confidential information with discretion and professionalism Identify inefficiencies and proactively suggest process improvements Support ad hoc requests and quickly pivot between competing priorities

QUALIFICATIONS & SKILLS

2+ years of administrative or executive support experience Strong proficiency in Microsoft Excel and Windows-based systems Highly organized with exceptional attention to detail Ability to multi-task, prioritize, and adapt quickly in a fast-moving environment Strong problem-solving skills and ability to think outside the box Excellent written and verbal communication skills High level of professionalism, discretion, and reliability

IDEAL CANDIDATE TRAITS

Doesn't wait for direction — anticipates needs before they're asked Comfortable handling multiple projects with competing deadlines without losing momentum A proactive thinker who improves processes, not just follows them Calm under pressure and quick to pivot without dropping the ball Brings professionalism and discretion to every interaction, especially in sensitive situations #hc242073