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CO
College of the Mainland
Administrative Assistant II - League City (Contingent upon budget approval)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,158 / year median in Texas
+1% projected growth
Job Description
Position Details
Position Information
Posting Number AS545P
Position Title Administrative Assistant II - League City (Contingent upon budget approval)
Contract Length N/A
Class Summary Incumbent is responsible for providing a variety of administrative support duties to ensure the successful planning, organization, and execution of daily operations and services at the College of the Mainland League City Center.
Candidates Eligible to Apply Internal/External
Position Type Non-Exempt Staff
Employment Status Full Time
Position Funding Type Regular
Posting Detail Information
Minimum Education/Training/Experience High school diploma or equivalent and 2 years of relevant work experience.
Preferred Education/Training/Experience Associate degree and experience working in a community college setting.
Minimum Knowledge & Skills
- Proficient in Microsoft Office Suite and related software programs including the ability to operate standard office equipment.
- Provide direction and support to students and community members seeking services.
- Ability to reconcile, track multiple budgets, and make accurate arithmetic calculations.
- Performing technical, specialized, complex, difficult, or basic technical office support work.
- Ability to understand and apply regulations, policies, and statutes.
- Compiling and summarizing information and preparing periodic or special reports.
- Strong written and oral communication skills, strong organization skills, and attention to detail with a strong sense of urgency and time management.
- Strong interpersonal skills and ability to foster a cooperative work environment. Preferred Knowledge & Skills Experience working in Higher Education. Licensing/Certification Requirements None Job Duties
- Provides specialized administrative support to the site manager related in planning, organizing, and coordinating daily site operations.
- Maintains student database by entering, reviewing, and retrieving data; prepares periodic and special reports using appropriate computer software. Handles confidential information appropriately and exercises care in safeguarding information.
- Assists site manager with maintaining inventory records, ordering and organizing office supplies, preparing purchasing requisitions, and providing general administrative support.
- Serves as liaison between students, staff, the community, and the College in relation to the site and its activities. Ability to identify each student's needs prior to directing them to the appropriate staff member. Willingness to help students enjoy their interactions with COM and its employees.
- Schedules meetings and appointments by notifying attendees/program staff and assists site manager with event logistics. Physical Requirements
- Positions in this class typically require stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions.
- No or very limited exposure to physical risk.
- Work is normally performed in a typical interior/office work environment.