F.G. Haggerty - Administrative Support Specialist

F.G. Haggerty - Administrative Support Specialist FG Haggerty Company Inc Wichita Falls, TX Job Details Full-time $37,000 - $49,920 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Customer communication Mail metering Confidential information handling Microsoft Excel Microsoft Outlook Copy machines Mail distribution Scanning Accurate transaction records management Order shipping High school diploma or GED Mail management Office supply ordering Microsoft Teams Telephone systems Mail processing Technical Proficiency File organization Quality data entry Office record organization Full Job Description F.G. Haggerty Company Inc. 940-761-1161 fghaggerty.com

Job Title:

Administrative Support Specialist Classification:

Non-Exempt (Eligible for Overtime)

Employment Status:

Full Time Work Schedule:

Standard business hours (40 hours a week)

Hours:

8am to 5pm. Monday through Friday. About F.G. Haggerty Company Since 1979, F.G. Haggerty Company has been a leading mechanical contractor serving clients throughout the Texoma area. We have built our reputation as one of the most trusted and respected names in the industry by tackling the most challenging projects and getting the tough jobs done. Our core services include Project Management, HVAC, Plumbing/Piping, Process Piping, and 3D BIM. We achieve exceptional quality by leveraging state-of-the-art technologies and equipment. Role Summary and Strategic Impact The Administrative Support Specialist is responsible for providing professional front office reception and administrative support while serving as the first point of contact for visitors, customers, vendors, and employees. This role supports the efficient operation of the office through communication, document management, office organization, mail processing, supply coordination, and administrative assistance across multiple departments. The Administrative Support Specialist helps maintain a welcoming, organized, and professional workplace while contributing to the overall efficiency of daily business operations. Core Responsibilities I. Front Office & Reception Operations Serve as the first point of contact by greeting visitors, vendors, applicants, and other guests in a professional and courteous manner. Answer, screen, and direct incoming telephone calls to the appropriate departments or personnel. Maintain the visitor sign-in log and assist guests in accordance with company procedures. Receive and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and coordinate shipments through UPS, FedEx, USPS, and other carriers. Assist delivery personnel, vendors, and service providers as needed. II. Office Administration & Document Management Scan, electronically file, and organize purchase orders, invoices, and other company documents. Perform copying, scanning, printing, filing, and document assembly to support office staff. Maintain company contact lists, office directories, and general office records. Perform general administrative duties and provide support to various departments as assigned. III. Office Operations & Facilities Support Maintain a clean, organized, and professional reception area, copy room, conference rooms, and other common office spaces. Monitor office, breakroom, and reception supplies, communicating replenishment needs and placing interim orders as needed. Refill copier paper, empty shredders, and assist with routine office equipment upkeep. Water office plants and help maintain a welcoming office environment. Coordinate conference room scheduling and assist with meeting preparation and cleanup. Assist with company events, employee celebrations, and other office activities. Run occasional local errands to support daily business operations. IV. Administrative Coordination & Organizational Support Support office workflow by maintaining organized records and assisting with administrative projects. Shred confidential documents in accordance with company procedures. Provide additional administrative support to Human Resources, Accounting, Operations, and other departments as business needs require. Support departmental projects as assigned. Perform additional duties and responsibilities as assigned. Future Growth Opportunities Assist with company social media and community engagement initiatives. Assist with company communications and internal announcements. Support the preparation and distribution of organizational reports, performance metrics, and tracking administrative information. Provide expanded administrative support to

Human Resources, Accounting, Operations, and Executive Management Required Qualifications and Competencies Experience:

1-3 years of experience in a receptionist, administrative support, customer service, or office support role preferred. Experience working in a professional office environment and supporting multiple departments preferred. Experience with document management, office administration, and customer interaction is a plus.

Technical Proficiency:

Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams. Ability to operate standard office equipment, including multi-function copiers, scanners, postage/shipping systems, and telephone systems. Strong data entry, document management, electronic filing, and recordkeeping skills. Ability to learn and effectively utilize company software and administrative systems.

Industry Knowledge:

Understanding of general office administration, customer service, and professional business communication. Familiarity with mail processing, shipping procedures, office supply coordination, and document management. Basic understanding of confidentiality and professional office practices. Experience supporting construction, manufacturing, or industrial operations is preferred but not required.

Education:

High School Diploma or GED required. Associate degree in Business Administration, Office Administration, or a related field preferred. Equivalent combination of education and relevant work experience may be considered.

Key Traits:

Friendly, professional, and customer-focused with a positive attitude. Excellent organizational and time-management skills with the ability to manage multiple priorities. Strong verbal and written communication skills. High level of accuracy, attention to detail, and dependability. Self-motivated, adaptable, and willing to learn new responsibilities. Demonstrates initiative, adaptability, and a willingness to develop new skills while supporting the evolving administrative needs of the organization. Compensation and Benefits (Wichita Falls, TX)

Base Salary Range:

$37,000 - $49,920 annually

Relocation:

N/A Benefits:

Competitive benefits package includes Medical, Dental, and Vision insurance, a 401(k)-retirement plan (with company matching), paid holidays, and a generous Paid Time Off (PTO) policy.