4.3 American Fork, UT Job Details Full-time $23
$25 an hour 5 hours ago Qualifications Spreadsheets High school diploma or GED Personal transportation assistance Microsoft Teams Passenger pickup and drop-off Productivity software Full Job Description Nova Supports is looking for an administrative assistant to join our team in our Ogden clinic.

This person will work to support the daily operations of our clinic. The ideal candidate is a positive and motivated individual that will represent Nova's core values of competent and compassionate care to the community. This person must have exceptional organizational and multitasking skills, a strong attention to detail, be unafraid to jump in and help clinicians and clients, stay calm in an ever-changing environment, and have the ability to communicate effectively in both written and verbal communications.

Responsibilities:

Field inbound communications

Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling
Work with the clinical care team to set up schedules; this includes transportation for clients, clinic activity schedule, and clinician/client sessions(including handling call-outs to help fill shifts). Organize internal resources
Build out and maintain processes to keep files and office supplies organized and easily accessible. Maintain Confidentiality
Must know and uphold HIPPA regulations Liaise with visitors
Act as point person for clinic guests. You are the first person people meet/interact with in the clinic. Kindness, competency, and professionalism is expected. Communicate policies and procedures
Alert employees of new processes, rules and regulations. Building and vehicle maintenance
making sure the vehicles are regularly serviced, and the clinic has a good maintenance and cleaning schedule. Facilitate executive-level operations
Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

Able and WILLING to drive clients to and from sessions and on various outings. Must be 21 years of age and have a good driving record to drive a company vehicle. High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced, ever-changing environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel, Planner, Teams, and PowerPoint) and Passage Health Nova Supports is a human services organization dedicated to providing competent and compassionate care to individuals with Autism Spectrum Disorder. 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