Office Assistant

We are looking for a highly organized and detail-oriented Office Assistant to join our team in Warrendale, Pennsylvania for a contract to permanent placement position. Please note, the client is moving to Beaver County in August and will be fully onsite then. You will play a pivotal part in maintaining administrative functions and ensuring smooth day-to-day office operations. This position requires excellent communication skills, the ability to multitask, and proficiency in office systems. This is a fully on-site role Monday

• Friday 7AM
• 4PM with a pay range of $23
• $27/hr.

Responsibilities:

• Provide comprehensive administrative support to the Office Manager and operational staff, including drafting correspondence and preparing reports.
• Coordinate and schedule customer service appointments, addressing inquiries and resolving concerns professionally.
• Maintain accurate records in company systems, including customer information, service history, and billing data.
• Generate service tickets, quotes, and ensure all documentation is organized and up-to-date.
• Communicate effectively with customers, vendors, technicians, and internal teams.
• Upload inspection reports to compliance portals and coordinate submissions with relevant authorities.
• Monitor office supply inventory and ensure timely replenishment.
• Support accounts receivable processes by following up on payments and collections.
• Participate in team meetings and contribute to office coordination initiatives.
• Assist with scanning documents, answering inbound calls, and other clerical duties as needed.