We are looking for an organized, dependable, and detail-oriented Office Assistant to support the daily operations of our property maintenance and construction company. This position plays an important role in keeping our office running smoothly by assisting with sales, customer communication, billing, scheduling, and coordination between customers, management, and field crews. The ideal candidate is professional, proactive, comfortable multitasking, and able to stay organized in a fast-paced environment. Experience in construction, property maintenance, or a similar service-based business is preferred. Key ResponsibilitiesSales & Customer Service Respond to incoming phone calls, emails, and customer inquiries. Assist with preparing estimates, proposals, and work orders. Follow up with customers on estimates, pending jobs, and service requests. Maintain customer records and update sales opportunities. Help coordinate new customer accounts and maintain positive customer relationships. Communicate professionally with customers regarding services, pricing, and job status. Billing & Administrative Support Prepare and send customer invoices in a timely manner. Track payments, outstanding balances, and past-due invoices. Assist with accounts receivable and basic bookkeeping tasks. Enter job information, expenses, and customer details into company software. Organize receipts, purchase orders, vendor invoices, and other paperwork. Assist with payroll records, time tracking, and expense documentation as needed. Scheduling & Job Coordination Schedule maintenance services, construction projects, and customer appointments. Coordinate schedules with field crews, subcontractors, and management. Communicate job assignments, schedule changes, and updates to the appropriate team members. Track job progress and follow up to ensure work is completed as scheduled. Help coordinate materials, equipment, and other job requirements. Keep the daily and weekly work calendar accurate and up to date. General Office Administration Maintain organized digital and physical files. Update job schedules, customer databases, and project records. Assist with ordering office supplies and maintaining office organization. Prepare reports and provide general administrative support to management. Help improve office processes and ensure important tasks are completed on time. Qualifications Previous office administration, customer service, or administrative support experience preferred. Experience with construction, property maintenance, landscaping, or other service businesses is a plus. Basic understanding of invoicing, billing, and accounts receivable. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Comfortable using computers, email, spreadsheets, calendars, and office software. Ability to manage multiple priorities and meet deadlines. Self-motivated, reliable, and able to work independently as well as part of a team. Professional attitude and a commitment to providing excellent customer service. Ideal Candidate The ideal candidate is someone who takes ownership of their responsibilities, follows through on tasks, and helps keep the business organized and efficient. They should be comfortable communicating with customers, coordinating with field employees, and handling administrative details without needing constant supervision. What We Offer Competitive pay based on experience. [Full-time/Part-time] schedule. Opportunity to grow with an established and expanding company. A supportive, team-oriented work environment. Opportunity to learn multiple areas of business operations. We are looking for someone who is organized, dependable, and ready to help keep our business moving forward.

Pay:

$24.00 - $30.00 per hour Expected hours: 35.0 - 45.0 per week

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person