Join Utah Valley University and play a key role in supporting programs that promote civic engagement, leadership, and meaningful student experiences. As a part-time Administrative Assistant with the Civic Thought and Leadership Initiative (CTLI), you will serve as an essential member of a collaborative team, helping coordinate events, manage schedules, support grant administration, and maintain critical program operations. This position offers a dynamic and rewarding opportunity to contribute to impactful educational initiatives while gaining experience in program administration, event coordination, and higher education operations. Ideal for detail-oriented professionals who enjoy working in a mission-driven environment, this role provides the chance to make a tangible impact on students, faculty, and the broader university community. Performs advanced and confidential administrative support duties for the CTLI director and team, including taking and preparing meeting minutes, coordinating scheduling, coordinating travel and reimbursements; assisting with managing CTLI financial transactions and budgets, and preparing financial and other reports as needed; adhering to policies/procedures, obtaining information requiring knowledge of policies/procedures, and facilitating faculty, staff, and student job searches and hires. Provides support to the CTLI events staff. Performs advanced and confidential administrative support duties regarding grant programming for CCS programs. This includes coordinating travel and reimbursements, monitoring and adhering to grant policies/procedures, preparing financial and other reports, coordinating the production of memoranda of understand and financial transfers with outside partners, and supporting the hire of faculty, staff and students. Provides administrative support to CCS directors and staff as requested. Organizes and facilitates CTLI communications and relationships with internal and external partners and other stakeholders. Composes routine correspondence. Supports CTLI and additional CCS programs, including answering incoming requests for information; working with guests and contractors, and coordinates with other CCS administrative assistants and events staff to support events and program execution. Special projects and other duties as assigned. Graduation from an accredited institution with an associate's degree or any combination of education and/or experience totaling four years. Preferred Qualifications A BA or similar degree and experience in higher education administrative support. Knowledge Knowledge of best practices in events, communications, correspondence, and appropriate matters of etiquette in various settings. K nowledge of Microsoft Office Suite, database management, and the software applicable to the duties assigned. Skills Excellent computer and software skills, including word processing, spreadsheets, e-mail, and databases. Effective project planning and coordination skills. Careful record keeping. Excellent time management and organizational skills. Attention to detail and problem-solving skills. Effective interpersonal and relationship-building skills. Abilities Ability to plan and anticipate potential changes and act accordingly. Ability to follow oral and written procedures and instructions. Ability to communicate effectively, orally and in writing. Ability to work harmoniously with colleagues. Ability to coordinate with various campus organizations and stakeholders. Ability to perform a variety of administrative support duties with minimal supervision.