Admin Support III - Graduate Education, SOE Utah Valley University - 4.1 Orem, UT Job Details Full-time $39,838 - $46,869 a year 17 hours ago Benefits 401(a) Wellness program Paid parental leave Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Parental leave Employee assistance program Vision insurance Life insurance Qualifications Customer communication Employee relationship building Full Job Description Position Announcement Are you an organized, detail-oriented professional who enjoys supporting academic leaders, managing complex administrative processes, and helping students and faculty succeed? The School of Education is seeking a highly motivated Administrative Support III - Graduate Education professional to serve as a key member of our Graduate Education team. This position provides advanced administrative, financial, and operational support to the Graduate Education Department Chair while working closely with faculty, staff, students, and university partners. The successful candidate will demonstrate exceptional organizational skills, strong judgment, professionalism, and commitment to outstanding customer service. In this role, you will help ensure that students, faculty, and administrators have the support they need to achieve their goals. You will coordinate administrative functions, assist with graduate course scheduling and enrollment processes, manage departmental financial and payroll activities, support meetings and events, and serve as an important liaison between the department and university stakeholders. Why Join Us? The School of Education is committed to fostering a supportive, collaborative, and student centered environment. This position offers an opportunity to make a meaningful contribution to graduate education while working with dedicated faculty, staff, and students. If you are a highly organized professional who thrives in a dynamic academic setting and enjoys helping others succeed, we encourage you to apply. Apply today and become an essential part of our Graduate Education team. Summary of Responsibilities Provides advanced and confidential administrative support, including correspondence, reports, publications, and newsletters. Coordinates graduate course scheduling in collaboration with the Department Chair and Graduate Program Manager. Works with Admissions, Academic Scheduling, and the Registrar's Office to support graduate student admission and registration processes. Provides administrative support to the Department Chair, faculty, and staff. Schedules appointments, meetings, room reservations, and travel arrangements; prepares meeting minutes as needed. Manages departmental budgets, purchasing, billing, inventory, expenditure tracking, and account reconciliation. Oversees payroll processing and related personnel transactions, including timecards, ePAFs, eSAFs, new hire paperwork, and employment records. Coordinates financial and administrative activities, including requisitions, purchase orders, travel, budget tracking, and account management. Serves as a primary point of contact for inquiries, providing accurate information and guidance to students, employees, and visitors. Interprets and explains department, university, and program policies and procedures. Serves as a liaison for the Department Chair and the graduate program. Assists with special projects, committees, and other departmental or university initiatives. Performs other related duties as assigned.

Qualifications / Licenses

/ Certifications Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties or any combination of education and/or experience totaling four years.

For Example:

Bachelor's degree in a field related to the position. OR an associate degree in a related field plus two years of related professional experience. OR two years of completed college coursework in a related field plus two years of related professional experience. OR one year of completed college coursework in a related field plus three years of related professional experience. OR four years of progressively responsible related professional experience.

Preferred Qualifications:

Two years of experience related to the summary of duties in a higher education setting. Proficiency in Banner 9, eSAFs, ePAFs, NeoEd, Wolverine Marketplace, and other systems used to support academic, administrative, financial, procurement, and personnel functions.

Knowledge / Skills

/ Abilities Knowledge Knowledge of administrative office practices, procedures, and operations. Knowledge of Microsoft Office Suite and other standard business software applications. Knowledge of budget management, financial transactions, and basic accounting processes. Knowledge of FERPA regulations and student privacy requirements. Skills Strong organizational, records management, and administrative support skills. Effective written, verbal, and interpersonal communication skills. Skilled in preparing accurate reports, correspondence, and administrative documents. Strong customer service, collaboration, problem-solving, and time management skills. Abilities Ability to maintain a high level of accuracy and attention to detail while managing multiple priorities. Ability to exercise sound judgment, maintain confidentiality, and demonstrate professionalism in all interactions. Ability to work independently with minimal supervision and as part of a collaborative team. Ability to build positive working relationships and adapt effectively to changing priorities, procedures, and organizational needs. Ability to anticipate needs, identify solutions, and proactively support departmental operations and goals.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.