An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Performs a variety of duties in connection with the accounting and control of retail services operations.
Duties and Responsibilities:
Performs accounting functions for assigned services and general expense departments. Receives invoices for services merchandise, supplies, and expense items. Creates RGRs in ARMS and coordinates payment with Corporate Accounting Center (CAC) . Coordinates and researches delinquent payment problems with vendors and the CAC. Processes monthly journal entries to allocate proper charges to appropriate department ,NEX, etc. Researches accounting discrepancies by examining the purchase journal and/or reviewing accruals. Identifies merchandise charged to incorrect departments, duplicate payments, erroneous or missing accruals, etc. Initiates action with CAC to resolve discrepancies identified. Compiles and distributes daily, monthly sales, inventory and payroll reports comparing current results with plan, last year, etc. Reports are by department, by location, and cumulative NEX. Gathers required data from a variety of sources: sales audit, location supervisors, payroll, etc. Reviews reports prepared to identify and research problems and discrepancies. Maintains files of NEX contracts and concessionaires. Monitors contractor performance to ensure adherence to contract terms and conditions. Documents and follows up on problems. Monitors, records sales to ensure NEX receives proper payment. Drafts contractor performance evaluations. Performs miscellaneous functions such as purchasing offices an services supplies using IMPAC card. Provides funding documents for work performed by PWC. Processes utility bills, computes necessary accruals. Invoices contractors, as applicable, for their share of charges. Coordinates AT&T telephone work requests, etc. Distributes, tracks, extends, and reconciles monthly services inventory sheets. Maintains a variety of documents, records, logs, and files pertaining to service and expense accounting. Receives and distributes incoming mail. Sends outgoing messages. Coordinates work with a variety of associates including sales floor associates, vendors corporate accounting center, and contractors
GENERAL EXPERIENCE 1
year progressively responsible clerical or office work of and kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.
AND SPECIALIZED EXPERIENCE 1
year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.
OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE 1 - 2
year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.
