A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Overview The Society of Nuclear Medicine and Molecular Imaging (SNMMI) is a nonprofit scientific and professional organization serving 15,000 members worldwide. SNMMI strives to be a leader in unifying, advancing and optimizing molecular imaging, with an ultimate goal of improving human health.
About the position:
The Governance Assistant provides administrative support to the Grants and Awards Program as well as the Special Interest Groups within the Governance and Member Engagement Department. The Governance Assistant will perform general administrative duties as well as serve as the administrative support for the councils and centers as well as the grants and awards program. The Governance Assistant will report to the Associate Director of Governance. Essential Duties and Responsibilities Provides administrative support for the Associate Director of Governance. Performs general administrative duties such as copying, faxing, shipping, and processing of forms (RPA's). Serves as a primary point of direct administrative contact for council and center members and grants and awards program. Coordinates activities of the 9 councils and 3 centers of excellence, including meetings, minutes, conference calls, task forces, compilation of agendas and meeting materials, follow-up on items discussed during meetings, updating iMIS board roster, elections, awards, and educational programs. Coordinates SNMMI Future Leaders Academy and
SNMMI-TS
Leadership Academy application process. Assists with the grant and award process, including the application and review process of the grants and awards program (utilizing award platform); which includes posting of grants and awards, fielding applicant queries, coordinating with Chair and the members of two committees with the applicant review and selection process. Other tasks include, creating an annual report regarding grants and awards, planning and implementing grant and award related events and activities at the SNMMI Annual Meeting and Mid-Winter Meeting. Create and update web content and maintain excel documents to track and record grant and award activities. Performs other duties as assigned. Education and Experience Bachelor's degree and/or five years of program coordination and administrative experience. Job Knowledge, Skills and Abilities Multi-tasker, organized, ability to track incoming and outgoing correspondence and coordinate the flow of paperwork and emails. Ability to maintain effective working relationships with others; to handle confidential work, to interpret and handle routine matters. Communicate effectively and professionally. Excellent oral and written communication skills. Travel Requirements This position will travel at least two times a year (Mid-Winter and Annual Meetings). Additional travel may be required.
