EXCEPTIONAL LEARNERS

- Lynchburg, Virginia This job is also posted in Lynchburg City Schools\nJob Details\n

Job ID:

5848197\n

Application Deadline:

Posted until filled\n

Posted:

Jul 21, 2026 4:00 AM (UTC)\n

Starting Date:

Immediately\nJob Description\nAdministrative Assistant III\nGENERAL

INFORMATION

Title:

Administrative Assistant III Department:

Exceptional Learners Salary Grade:

Classified Schedule E\n

FLSA Status:

Exempt\n

Site/Location:

Exceptional Learners Reports to:

Chief Human Resources Officer Date:

07/22/2026\nPOSITION SUMMARY\nThe Administrative Assistant III to the Director of Special Education performs advanced clerical, operational, financial, and confidential administrative duties designed to maximize the efficiency and effectiveness of the Director of Special Education and the Special Education Department. This position requires comprehensive knowledge of Special Education operations, applicable federal and state laws and regulations, and School Board policies, as well as the ability to communicate and interact professionally, equitably, and effectively with students, families, staff, outside agencies, and community stakeholders.\nServing as the primary administrative point of contact for the Special Education Department, the Administrative Assistant provides comprehensive operational support by coordinating departmental communications, maintaining confidential student and personnel records, scheduling meetings and compliance activities, preparing reports and correspondence, supporting budget and purchasing functions, and assisting with departmental initiatives. This position plays a critical role in ensuring accurate, efficient, and responsive departmental operations while maintaining the confidentiality and integrity of sensitive student, personnel, and program information in accordance with applicable laws and regulations.\n

ESSENTIAL FUNCTIONS

\nProvide advanced administrative support to the Director of Special Education and Special Education Supervisors by coordinating daily operations, managing priorities, maintaining schedules, and supporting the effective delivery of departmental programs and services.\nCoordinate departmental meetings, professional learning activities, compliance meetings, and special education events by managing logistics, preparing materials, recording minutes, and ensuring timely communication with participants.\nMaintain confidential student, personnel, and departmental records in accordance with federal, state, and local regulations, including FERPA requirements and special education records management procedures.\nSupport the implementation and monitoring of special education programs and services by maintaining documentation, tracking deadlines, organizing compliance materials, and assisting supervisors with operational needs.\nServe as the primary point of contact for the Special Education Department by responding to inquiries from staff, families, schools, outside agencies, and community partners, providing professional, timely customer service.\nCoordinate communication between the Director, supervisors, schools, staff, families, and external partners by preparing correspondence, reports, notifications, and other departmental communications.\nManage scheduling responsibilities for the Director and supervisors, including meetings, conferences, evaluations, eligibility meetings, and other departmental activities requiring coordination across multiple stakeholders.\nAssist with the preparation, organization, and submission of required local, state, and federal reports by gathering data, maintaining records, compiling information, and monitoring required timelines.\nSupport budget and purchasing operations by preparing requisitions, purchase orders, financial documents, inventory records, and other administrative materials necessary for departmental operations.\nMaintain departmental databases, tracking systems, organizational records, staff directories, and program documentation to ensure accuracy and accessibility of information.\nCoordinate administrative processes related to special education staffing, including documentation, onboarding support, personnel records, training records, and communication with Human Resources and school administrators.\nAssist with the coordination of professional development, workshops, trainings, and department initiatives by managing registrations, materials, schedules, and participant communication.\nOrganize and maintain efficient office procedures, recommend process improvements, manage workflow, and support the effective use of technology and administrative systems.\nPerform other duties as assigned by the Director of Special Education to support the efficient operation of the department and the successful implementation of services for students with disabilities.\nPerforms other duties as assigned.\n

LYNCHBURG CITY SCHOOLS COMPETENCIES

\nPersonal Competencies\nHonesty\nIntegrity\nEthical\nEquity Minded\nEmotional Intelligence\nCultural Competence\nSafety\nQuality\nLeadership Competencies\nModels Excellent Customer Service\nThinks Strategically\nShows Initiative\nActs Decisively\nCommunicates Effectively\nWorks Collaboratively\nResolves Conflict Proactively\nFunctional Competencies\nTechnical Capabilities\nComputer Literacy\nData Analysis and Management\nFiscal Planning and Management\nProject Management\nStrategic Planning\n

EDUCATION AND EXPERIENCE

\nAssociate's Degree or Equivalent required\nBachelor's Degree, preferred\n3-4 years of office management, bookkeeping, and clerical experience preferred\n

KNOWLEDGE, SKILLS AND ABILITIES

\nKnowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred\nSolid knowledge and understanding of effective organizational and communication practices\nSolid knowledge and understanding of accurate and effective record keeping and time management\nSolid knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed\nSolid knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.\nAbility to lead, manage, and oversee school or department projects and initiatives\n

SUPERVISORY RESPONSIBILITY

\nNone

TRAVEL REQUIREMENTS

\nReliable transportation, necessary\nMinimal travel within the City of Lynchburg as needed to support schools and HR programs\nMinimal travel outside of the City of Lynchburg as needed\n

WORK ENVIRONMENT AND PHYSICAL DEMANDS

\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.\n

OTHER DUTIES

\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.\n

AAP/EEO STATEMENT

\nLCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.\n

JOB STATUS

OPEN\n

SALARY:

Please refer to LCS Employee Pay Scales found here\n

DAYS PER YEAR

SCHOOL YEAR:

2026-2027\n

Position Type:

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