FUNCTION ENTERPRISES, INC.

Administrative Assistant at

FUNCTION ENTERPRISES, INC.

in NEWINGTON, Virginia Posted in 14 days ago.

Type:

full-time

Job Description:

About Us:

Founded in 1983, we are a legacy commercial construction company specializing in commercial roofing and waste management/trucking services. Under new leadership since 2023, we're combining our rich history with a fresh, modern vision. With a team of 95 strong and growing, we're focused on excellence at every step-from job site to back office-rooted in our core values of Endless Pursuit, Grit, Ownership, and Good to the Core. We're on a mission to grow to three locations and $100M in revenue within the next decade-and we're looking for someone to help us scale with intention and integrity. About the

Role:

We're looking for a proactive, detail-driven Administrative Coordinator to support our operations, leadership team, and evolving business systems. You'll be the glue that holds key admin functions together-handling day-to-day communications, scheduling, reporting, and keeping our back office running smoothly.

Responsibilities:

Serve as the first point of contact for internal and external communications
Schedule and coordinate meetings, travel, and calendars for leadership
Assist in document preparation, project tracking, and office management
Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records
Help implement new systems and workflows as part of our modernization effort
Maintain digital filing systems and ensure data integrity
Track and follow up on tasks and priorities for the ownership team
Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices
Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping
Support vendor coordination and waste management/trucking service scheduling as needed

What We're Looking For:

3+ years in an administrative, executive assistant, or office manager role (construction industry a plus)
Tech-savvy:
comfortable learning new systems; experience with Google Workspace, Microsoft Office, and project management tools
Strong communicator-clear, professional, and approachable
Hyper-organized, self-starter, and dependable
Thrives in a growth environment and takes pride in problem-solving
Aligns with our core values and mission

Bonus Points For:

Experience supporting field teams or construction crews
Exposure to systems like QuickBooks, Procore, ServiceTitan, or Viewpoint
Prior work in a family-owned or fast-evolving business

Why Join Us:

Be part of a meaningful transformation of a long-standing company
Work closely with owners and leadership
Strong team culture built on care, ownership, and craftsmanship
Growth opportunities as we expand into new markets

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