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NE
Navy Exchange Service Command
INVOICE AUDIT CLERK
Career Insights for Administrative Clerk / Coordinator
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Based on Virginia data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$44,693 / year median in Virginia
+1% projected growth
Job Description
INVOICE AUDIT CLERK
Job Number:
2600037U Primary Location :
United States-Virginia-Norfolk Organization :
NEXCOMHQ
Pay Range :
Starting at $16.75 per hour, based on experienceJob Summary:
Serves as an Invoice Audit Clerk with responsibility for examining and processing direct delivery accounting documents for payment of vendor invoices for retail services or expense items.Duties and Responsibilities:
Examines and processes for payment vendor invoices for retail services or expense items for specifically assigned departments following established procedures. Contacts vendors, buyers, or Exchange locations as necessary to resolve delays or discrepancies. Sorts audited work into specific order for submission to data entry to ensure invoices are paid according to the Prompt Payment Act.- Audits for accuracy data in delivery tickets and report of goods received. Forwards audited documents to data entry for payment.
- Audits end of month accrual report for departments assigned. Checks for accuracy and corrects discrepancies or submits to supervisor for correction as appropriate.
- Conducts search of records and files when discrepancies exist in order to reconcile data. As necessary, contacts procurement Exchange locations or vendors to resolve discrepancies. Initiates correspondence to effect necessary adjustments and corrections.
- Responsible for properly maintaining department files located in central filing area. Ensures correspondence is initiated for problem match files and follow up is performed.
- Responsible for answering vendor correspondence in departments assigned.
- Carries out policy of customer service. Ensures quality customer service is provided to vendors, Exchange locations, and fellow associates. Exercises tact good manners and courtesy.
- Works under the general supervision of a designated supervisor who provides procedural instructions, advice, and assistance in connection with problems. Work is reviewed in terms of effectiveness of operations and adherence to instructions and procedures.
- Performs other related duties as assigned.