A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Project Administrator (Permit Team) Liesfeld Contractor Sandston, VA Job Details Full-time $20 - $25 an hour 13 hours ago Benefits Paid holidays Disability insurance Dental insurance Paid time off Vision insurance 401(k) matching Opportunities for advancement Life insurance Qualifications Computer operation Teamwork Safety protocol adherence Phone communication Filing Personal protective equipment (PPE) adherence High school diploma or GED Attention to detail Typing Productivity software Quality data entry Time management Full Job Description Build Your Career with Liesfeld Contractor We are seeking a dependable, organized, and detail-oriented Project Administrator - Permit Team to support our project management and field operations by coordinating project permits, Pre-Task Plans (PTPs), and related documentation. This position plays an important role in keeping projects properly documented, permits current, and required information organized and accessible to project teams. This position is ideal for someone who enjoys working in a fast-paced construction environment, is highly organized, communicates well with multiple teams, and takes pride in maintaining accurate documentation and keeping projects moving forward. Schedule Full-time |
Monday-Saturday Monday-Friday:
7:00 AM-5:30 PM |
Saturday:
7:00 AM-3:30 PM | Average 58+ hours per week •schedule may vary based on operational needs, emergency repairs, and field demands• Key Responsibilities Coordinate and maintain project PTPs, permits, applications, approvals, revisions, and supporting documentation Track permit status, requirements, renewals, and expiration dates; communicate outstanding items and deadlines Coordinate with Project Managers, subcontractors, superintendents, foremen, and field personnel to obtain required documentation, signatures, and approvals Review documentation for completeness, accuracy, and compliance; follow up on missing or outstanding information Maintain organized and accurate electronic and physical project files, tracking logs, and records Prepare, edit, submit, and distribute project and permit documentation Support project documentation for compliance, inspections, audits, and closeout Perform data entry, document scanning, filing, and general administrative support for the Permit Team and Project Management Department Utilize Microsoft Office, Bluebeam, Autodesk, Smartsheet, and PDF editing software to manage project information and documentation Manage multiple projects and deadlines while maintaining accuracy, organization, and timely follow-up Required Qualifications High school diploma or GED Previous administrative, project coordination, construction, permitting, or related experience Strong organizational, time-management, and follow-up skills Strong attention to detail and accuracy Proficiency with Microsoft Office Suite Strong typing, data-entry, and document management skills Excellent written and verbal communication skills Ability to coordinate effectively with office and field personnel Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment Ability to work independently and as part of a team Legally authorized to work in the United States Preferred Qualifications Construction administration, permitting, project administration, or project coordination experience Experience with Bluebeam, Autodesk, and Smartsheet Experience with construction permits, inspections, regulatory documentation, or PTPs Familiarity with construction project management or document management systems Experience coordinating with municipalities, jurisdictions, subcontractors, or regulatory agencies Bilingual (Spanish) skills are a plus Physical Requirements Ability to work primarily in an office environment with occasional visits to company facilities and active construction jobsites Ability to sit and work at a computer for extended periods Ability to frequently use a computer, keyboard, mouse, telephone, and other standard office equipment Ability to communicate effectively in person, by phone, and electronically Ability to occasionally walk, stand, bend, and navigate active construction environments when visiting projects Ability to comply with required PPE and safety requirements when entering active construction jobsites Why Join Us Full-time position with a respected family-owned contractor serving the Greater Richmond region for over 50 years Fast-paced, team-oriented work environment where every role contributes to operational success Opportunity to work directly with Project Managers and field operations Opportunity to develop knowledge of construction permitting, project administration, and compliance Career growth opportunities within Project Management, Administration, and Operations Benefits Competitive salary based on experience Health, dental, and vision benefits Disability and life insurance 401k retirement plan with employer match Employee recognition and perk programs Paid time off and paid holidays Opportunities for career advancement and professional development Supportive, team-oriented work environment Liesfeld Contractor is committed to creating a safe and supportive workplace for all employees. If you're organized, detail-oriented, and ready to build your career in construction project administration, we encourage you to apply today. Please visit our website and submit your interest: https://liesfeld.com/job/project-administrator-permit-team/
