An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Technology, Automation, and Management, Inc. Springfield, VA Job Details Full-time 14 hours ago Qualifications Project reporting Correspondence management Office activity coordination Data analysis reporting Project documentation Standard Operating Procedures (SOPs) implementation Spreadsheets Triage Presentations for conferences or internal meetings Operations coordination planning Executive administrative support Project communication management Data summary reports Meeting scheduling Records management Data management Meeting facilitation Strategic communications Senior level Public relations speeches Cross-functional collaboration Cross-functional team management Task assignment Process management Standard operating procedures (SOPs) Delegation Project risk management Project stakeholder communication Policy Development Event on-site coordination
Full Job Description Position Summary:
The Administrative Clerk III provides comprehensive, daily administrative, strategic, and operational coordination support to the
TSA REMD
Director, Deputy Director, and branch managers. Operating at a senior specialist level, this role extends far beyond standard clerical duties to include the proactive shaping of federal communications, data analysis, cross-functional project coordination, and policy documentation. This position is critical to ensuring seamless collaboration across the Direct Lease Branch (DLB), Facilities and Infrastructure Branch (FAIB), Workplace Management Branch (WMB), and Field Services Branch (FSB). Key Responsibilities (Strategic Planning & Administrative Support - Task 4.A):
Executive Communications & Briefings:
Develop sophisticated internal communications, talking points, and briefing materials for leadership regarding leasing, planning, and construction progress. Draft testimony, fact sheets, promotional materials, and speeches.
Mailbox & Task Management:
Actively manage the REMD Tasking Mailbox. Triage, coordinate, and delegate appropriate responses, maintaining highly organized electronic records of all deliverables.
Risk & Process Management:
Design and maintain the REMD Risk Register by conducting expert elicitation sessions with Subject Matter Experts (SMEs). Develop, document, and update standard operating procedures (SOPs) for front office functions.
Meeting & Event Facilitation:
Coordinate logistics, agendas, and presentation materials for quarterly REMD All Hands staff meetings (virtual, hybrid, and in-person) and daily planning sessions.
Oversight Inquiries:
Assist federal staff in gathering information and drafting formal responses to inquiries from oversight agencies, including OMB, DHS, Congress, and the GSA. ??????? Key Responsibilities (Operational Coordination - Task 4.B):
Cross-Functional Synchronization:
Coordinate collaborative activities across REMD branches, particularly concerning space buildouts, tenant renovations, personnel relocations, and real property leasing.
Data Aggregation & Reporting:
Analyze, interpret, and integrate TSA real property and facility-related data into accessible formats (graphs, tables, databases, spreadsheets, web inputs) for field personnel.
Communication Planning:
Develop, maintain, and regularly update a holistic communications plan for REMD to enhance the clarity and dissemination of real estate-related information.
Working Group Support:
Prepare reports, coordinate engagement materials, and provide logistical support for DHS-mandated real property reporting requirements and REMD participation in DHS working groups.
