Administrative Assistant II - Front Office

Administrative Assistant II - Front Office Colchester School District Malletts Bay School - Colchester, Vermont Open in

Google Maps Job Details Job ID:

5743974

Application Deadline:

Posted until filled

Posted:

Yesterday Starting Date:

Jul 20, 2026 Job Description

POSITION TITLE

Front Office Administrative Assistant

GENERAL DESCRIPTION

The School Administrative Assistant performs a variety of interpersonal, secretarial, and organizational responsibilities that contribute to the efficient management and coordination of assigned school-based tasks.

WAGE CATEGORY

Grade C. Non-Exempt (hourly)

TERMS OF EMPLOYMENT

Per School Board and Support Staff Agreement if position exceeds 20 hours per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

REPORTS TO

Building Principal, Other School Administrators

EVALUATION

Performance in this position will be evaluated annually, in person and in writing, by the Building Administration consistent with the process described in the School Board/Support Staff Agreement if position exceeds 20 hours per week; otherwise, per the current Handbook for Non-Union Support Staff Personnel.

QUALIFICATIONS

Knowledge and experience with bookkeeping and accounting practices. Business education training, degree preferred, and experience working in a busy office environment, preferably a school setting. Previous experience and/or ability to work with children or adolescents. Superior word processing and excellent communication/interpersonal skills. Flexibility, initiative, and a broad background in computer applications/programs. Demonstrated ability to plan, organize, problem-solve, and manage conflict. Commitment to the School District's mission and Strategic Plan.

PERFORMANCE RESPONSIBILITIES

Serve as the school office coordinator; receive/distribute messages, screen callers, greet students/visitors, respond to inquiries; and model strict confidentiality standards. Word process all routine correspondence and personnel information as requested by the administration. Prepare payroll information and purchase order transmittals for Principal's signature; forward to Central Office in a timely manner. Assist and help maintain all student data in collaboration with building administration. Record all employee absences and verify substitute data. Verify all incoming orders/materials against purchase orders; submit to central office for payment. Maintain petty cash, student activity accounts, and school passbooks. Assist building administrator(s) in preparing, administering, and managing the school's operational budget. Maintain an inventory of office supplies; recommend reorders or bids as needed. If applicable, assist building administration with the recruitment, training, and assignment of student office aides/clerical aides. Assign substitute teachers and support staff in collaboration with the principal/building administrators. Maintain and update all office files, copier/telephone codes, a master calendar for building administrators, and Teacher/Student Handbooks. Oversee clerical functions related to the opening of the school year. Oversee clerical functions related to the end of the year. Other duties and responsibilities are designated by the school principal and other building administrators.

WORKING CONDITIONS

The noise level in the work environment is moderate Occasionally exposed to outside weather conditions

PHYSICAL DEMANDS

Regularly required to sit, use hands to finger, or handle Regularly required to talk and hear Occasionally required to stand and walk Regularly required to reach with hands and arms Occasionally lift and/or move up to 25 pounds

Position Type:

Full-time Job Categories:

Support Staff > Administrative Assistant Support Staff > Secretary Welcome to Malletts Bay School Part of the Colchester School District, Malletts Bay School is located in beautiful Colchester, Vermont. Malletts Bay School is a fair and welcoming community of life-long learners who strive to do our best, and who think not only what is -- but what can be.

We do this through:

Providing a safe, caring, and respectful environment, Exploring academic fields of knowledge, Using a variety of instructional strategies and Integrating technology. Job Requirements Degree in Communications or equivalent experience desired. Citizenship, residency or work visa required Contact Information Jordan Burke PO Box 28 609 Blakely Road Colchester, Vermont 05446

Phone:

802-264-5900

Email:

Jordan.

Burke@colchestersd.org Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.