Administrative Assistant II - Athletics

Administrative Assistant II•Athletics Colchester School District Colchester High School•Colchester, Vermont Open in

Google Maps Job Details Job ID:

5743061

Application Deadline:

Posted until filled

Posted:

Yesterday Starting Date:

Jun 15, 2026 Job Description

POSITION TITLE

CHS Administrative Assistant•Athletics

GENERAL DESCRIPTION

The Athletic and Activities Administrative Assistant performs a variety of interpersonal, secretarial, and organizational responsibilities which contribute to the efficient management and coordination of assigned school based tasks.

WAGE CATEGORY

Grade C. Non-Exempt (hourly)

TERMS OF EMPLOYMENT

Per School Board and Support Staff Agreement if position exceeds 20 hours per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

REPORTS TO

Building Principal

EVALUATION

Performance in this position will be evaluated annually, in person and in writing, by the Building Administration consistent with the process described in the School Board/Support Staff Agreement if position exceeds 20 hours per week; otherwise, per current Handbook for Non-Union Support Staff Personnel.

QUALIFICATIONS

Business education training and experience working in a busy office environment; preferably a school setting. Superior word processing and excellent communication/interpersonal skills. Previous experience and/or ability working with children or adolescents. Flexibility, initiative, and a broad background in computer applications/programs. Demonstrated ability to plan, organize, problem solve, and manage conflict. Commitment to the School District's mission and Strategic Plan.

ESSENTIAL DUTIES & RESPONSIBILITIES

Transportation Scheduling buses Organizing and communicating Early dismissal Communication Parent Square Social Media Maintain & update CHS Athletics & Activities website•update scores & calendars Arbiter Scheduling, confirming and communicating with Officials Payment for officials Printing rosters on game days Logistics onsite Events Prepare rosters Share weekly calendar with building Organize rosters in Rank One Organize and communicate athletic eligibility Organize and monitor equipment, uniforms and apparel Complete and monitor purchase orders Organize and support coaches in submitting fundraising forms School Building and Culture Lobby displays Tasks related to events and promotion Logistics for events Rise Vision updates Manages the Athletic Director's calendar, communications, phone calls, and other necessary logistics Supervise the building and field use process for all stakeholders. Serve as the athletics and activities coordinator; receive/distribute messages; communicate with coaches, families, and staff; greet students and visitors; respond to inquiries; and model standards or strict confidentiality. Manage special projects for the administration (Awards Night, Logistics at events and games). Create routine correspondence and other data assigned by the Director. If applicable, assist the building administration with the recruitment, training, and assignment of student office aides/clerical aides, as appropriate. Oversee administrative functions related to starting and closing each season. Support administrative functions related to the end of the school year. Maintain data files, and the coaching information Demonstrate a comprehensive knowledge of major school events and/or activities. Prepare, edit, and collaborate with other staff on publishing The Laker View and Faculty Newsletters. Participate as a team member in completing any office tasks as needed. Other duties as assigned by the Principal or Athletics and Activities Director.

JOB KNOWLEDGE, SKILLS & ABILITIES

Exceptional written and oral communication skills Ability to calmly, effectively, and quickly respond to all inquiries and concerns Strong organizational skills Ability to manage multiple, simultaneous projects Ability to troubleshoot a variety of basic technical issues with equipment and software Knowledge of a variety of computer programs (e.g. Microsoft, Google, Powerschool) Strong, positive interpersonal skills High level of accuracy and attention to details

WORKING CONDITIONS

Noise Level in the work environment is moderate Occasionally exposed to outside weather conditions

PHYSICAL DEMANDS

Regularly required to sit, use hands to finger, or handle Regularly required to talk and hear Occasionally required to stand and walk Regularly required to reach with hands and arms Occasionally lift and/or move up to 25 pounds

Position Type:

Full-time Salary:

$19 to $26

Per Hour Job Categories:

Support Staff > Administrative Assistant Welcome to Colchester High School Colchester High School, part of the Colchester School District, is located in northwestern Vermont near Lake Champlain. We are the "Lakers", and our mascot is Champ. CHS, accredited by the New England Association of Schools and Colleges, opened in the fall of 1975. Job Requirements Citizenship, residency or work visa required Contact Information Chad DeMagistris , Assistant Principal PO Box 900 131 Laker Lane Colchester, Vermont 05446

Phone:

802-264-5700

Email:

Chad.

DeMagistris@colchestersd.org Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.