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CP
Cheney Public Schools
Secretary III, HS Attendance
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$51,791 / year median in Washington
-3% projected decline
Job Description
2026-27 SCHOOL
YEAR POSTING POSITION
Secretary III, HS AttendanceSCHEDULE
8 hours per day; 7:00 a.m.-3:30 p.m. (start/end times may be adjusted based on department need); Monday-Friday; 182 days (school year)LOCATION
Cheney High SchoolSUPERVISOR
Building Principal(s)POSITION TYPE
Classified, OngoingCOMPENSATION
$21.38-$26.15/hour depending on comparable experience; Pay is annualized over 12 months (if hired after start of school year, spread over remaining months of fiscal year (Sept-Aug))- Degrees eligible for a salary enhancement as follows, regardless of degree program or position with the district (cannot be stacked in the case of multiple degrees (highest degree stipend will be applied))
AA, BA, MA
degree, or PhD, adds $0.50/hour, $1.00/hour, $1.50/hour, $2.00/hour, respectively•BENEFITS
: Medical , dental , vision , and basic life and AD&D insurance ; retirement plan ; deferred compensation ( DRS and TSA ); paid holidays ; paid leaveQUALIFICATIONS
Must have a high school diploma or equivalent; Secretarial experience preferred; Type and/or keyboard accurately at 50 adjusted wpm- ; Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook
- ; Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions
- ; Washington state driver's license; WSP/FBI criminal history background clearance Testing to be used to determine knowledge of pertinent skills
POSITION
Secretary III, HS AttendanceGENERAL DESCRIPTION
The attendance secretary is responsible for all student attendance data and tracking; coordinates school responsibilities related to state truancy laws and attendance communication; and acts as a liaison between principal(s) and staff, students, parents/guardians, and the community, providing clear communications as directed by administration.DUTIES AND RESPONSIBILITIES A
secretary hired for this assignment may perform all or some of the responsibilities defined below. Be thoroughly familiar with the operation of the school Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer service Be thoroughly familiar with attendance laws, along with district policies and procedures Record, maintain, and generate accurate reports regarding attendance Arrange contact with parents/guardians of absent students, including automated calls Provide daily attendance reports to administrators Process truancy petitions and correspondence Assign student lockers Coordinate with Alternative Learning Experience (ALE) programs regarding shared students Maintain current student attendance information in student records management database and student cumulative and confidential files Train and supervise student office assistants Supervise, monitor, and support students, including before and after school, recesses, and lunch Assist with student attendance incentives Support school office and provide coverage as needed Edit, design, and distribute communications Perform all clerical work as assigned by the principal(s) and/or counselor(s) Establish and maintain electronic and manual filing systems, following state records retention guidelines Investigate and resolve discrepancies and problems in student records database Use two-way radios to maintain contact within building as needed Operate office equipment, including copy machines, computers and printers Update and maintain building website and calendars May provide support for after-hours events as needed Provide a high level of customer service Handle confidential information with integrity and discretion Other duties as assigned Each of the positions at the specific school serves as one unit of the whole team, and as such, is subject to assignment to tasks in other areas as directed within the classification.KNOWLEDGE, SKILLS AND ABILITIES
Ability to independently make decisions that align with district policy and administrator expectations Ability to organize and accomplish a variety of responsibilities independently with limited direction, often under stressful conditions and with regular interruptions Maintain an attitude of helpfulness, flexibility, and professionalism, and provide excellent customer service to students, staff and public in a confidential and ethical manner Ability to work collaboratively as part of the school office team and maintain positive relationships with students, parents, co-workers, and patrons Ability to maintain confidentiality Ability to supervise and interact with students in a positive and professional manner Ability to remain calm in times of high stress Possess clerical skills with solid technology background, including Google Drive, database management and Microsoft Office proficiency (Word, Excel, Outlook, and Publisher); proficiency with Skyward preferred, including the ability to create and modify documents and to adapt to new technologies Ability to operate standard office equipment Respect confidential nature of student information and avoid sharing of information regarding students Must have knowledge of, or demonstrated ability to learn, district-approved record keeping and reporting systems Demonstrated ability to work with people in a positive manner Must demonstrate effective organizational skills and demonstrate ability to effectively meet timelinesMENTAL DEMANDS
Required to work independently, potentially under stressful conditions with frequent interruptions Required to work with a wide range of vendor, staff, student, and public behaviors and needs in a positive and service-oriented manner May experience shifts in work schedule according to district needs May occasionally deal with distraught or difficult students, staff and/or members of the publicPHYSICAL DEMANDS
Ability to lift up to 45 pounds Amount of sitting, standing and walking may vary depending on assignments. Generally, the job requires 60% sitting, 20% walking, and 20% standing. The usual and customary methods of performing the job's functions require the following physical demands: the employee frequently will stand and walk and use hands for repetitive grasping and significant fine finger dexterity. The employee is frequently required to sit, bend at neck and back, use hands to push/pull and lift/carry; squat, kneel, climb stairs or ladders, reach overhead, lift overhead, and knee stand.REQUIRED QUALIFICATIONS
Must have a high school diploma or equivalent Secretarial experience preferred Type and/or keyboard accurately at 50 adjusted wpm- Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook
- Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions
- Testing to be used to determine knowledge of pertinent skills