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AppleOne
Project Assistant/ Administration
Career Insights for Project / Program Administrative Assistant
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Scorecard
Based on Washington data
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What they do
A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
$64,285 / year median in Washington
-3% projected decline
Job Description
Job Summary We are seeking a Project Assistant/Administration professional for a direct hire opportunity with a construction-focused organization in Redmond, WA. This role is ideal for a highly organized administrative support professional who enjoys proposal coordination, marketing support, document preparation, and working closely with technical project teams. The Project Assistant/Administration role supports RFPs, RFQs, project setup, reporting, contract review, and day-to-day office operations. This is a great opportunity for a self-starter who wants to contribute to a collaborative, team-oriented environment with supportive leadership, stable work, and opportunities to build valuable experience in the residential and commercial construction industry. Key Responsibilities
- Prepare RFPs, RFQs, proposals, consultant resumes, project experience summaries, and other marketing materials.
- Support project administration by preparing new project setup worksheets, organizing project files, and drafting budget or scope amendment letters.
- Proofread, format, and send reports, proposals, presentations, meeting materials, and client-facing documents.
- Assist with inspection tracking, late report follow-up, roster maintenance, contract review, and occasional travel planning.
- Support administrative operations, including phones, filing, reports, office equipment coordination, social media, and website updates when applicable. Compensation and Benefits
- Direct hire opportunity.
- Pay range: $28.00 to $32.00 per hour.
Location:
Redmond, WA. Required Qualifications and Skills- Prepare and coordinate RFPs, RFQs, proposals, resumes, and project experience materials.
- Provide administrative and marketing support to technical staff and project teams.
- Maintain project files, reports, rosters, amendments, and client-facing documentation.
- Support daily office operations and inspection tracking processes.
- 3-5 years of administrative support experience, with service-based or construction-related experience helpful.
- Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
- Excellent writing, proofreading, formatting, and document preparation skills.
- Strong time management, organization, follow-up, and prioritization skills.
- Self-starter with the ability to learn independently and manage multiple deadlines.
- Familiarity with standard office equipment, including printers and copiers.
- Degree preferred but not required with relevant experience. Preferred Qualifications
- Experience supporting proposals, RFPs, RFQs, or marketing materials in a professional services, construction, engineering, architecture, or consulting environment.
- Background in payroll or invoicing for backup administrative support.
- Experience managing or updating social media and website content.
- Familiarity with city, county, state, or public agency rosters.