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Administrative Assistant
Job
Madsen Electric
Tacoma, WA (In Person)
$60,320 Salary, Full-Time
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Job Description
Overview Madsen Electric is seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, ensure smooth communication, and enhance our overall efficiency. The ideal candidate will have prior experience working in a team environment, and will bring enthusiasm, attention to detail, and a proactive attitude to help keep our workplace running seamlessly. This position is perfect for someone eager to grow their office management skills and contribute positively in a well established company. Responsibilities Operate multi-line phone systems, answer inquiries, and direct calls efficiently Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents Perform data entry tasks accurately using Microsoft Office and Sharepoint Schedule appointments, coordinate calendar management, and organize meetings for team members Handle clerical tasks such as proofreading documents and preparing correspondence Support bookkeeping activities such as billings and collections. Provide exceptional customer support by addressing inquiries promptly and courteously Maintain high standards of phone etiquette and professionalism in all communications Skills Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks effectively Previous office experience or clerical experience demonstrating reliability and efficiency Knowledge of office management procedures including filing systems and data entry processes Experience with customer service roles a plus Familiarity with bookkeeping software for basic financial tasks Exceptional time management skills to handle multiple responsibilities simultaneously Strong typing skills for efficient document creation and data entry tasks Demonstrated professionalism in phone etiquette and customer interactions Personal assistant or administrative support experience is advantageous but not required