Function:

Provide confidential administrative support to the Charter School Director and High School Principal in a fast-paced environment. Serve as a key liaison between the school and the public, ensuring smooth daily operations, efficient communication, and positive interactions with students, staff, families, and the community.

Qualifications:

High School diploma or GED required; post-secondary coursework in office administration preferred Previous experience in a school or professional office setting Proficiency in Google Workspace (Docs, Sheets, Forms, Calendar) and student information/data systems (e.g., Skyward and Infinite Campus preferred) Strong written and verbal communication skills Exceptional organizational skills with attention to detail Ability to maintain confidentiality and handle sensitive information with discretion Customer service oriented and enjoys working in a student-centered environment Experience or interest in website editing and social media communication preferred Ability to multitask and manage competing priorities in a dynamic setting

Essential Duties and Responsibilities:

Serve as the confidential administrative assistant to the high school principal, Rocket Academy Director, and/or athletic director Maintain a welcoming, professional, and student-friendly school office environment Manage all incoming and outgoing communication, including phone calls, emails, and written correspondence, with professionalism Maintain accurate and up-to-date school records and filing systems for the principal, athletic director/activities coordinator, and school operations Prepare, type, distribute, and file documents, reports, and communications related to building functions and district requirements Coordinate the preparation and distribution of report cards, transcripts, and state-mandated reporting within WISEData, 3rd Friday counts, etc. Collect, organize, and interpret student, staff, and school data to support administrative decision-making and required reporting Greet and assist all school visitors in compliance with security procedures; provide information and directions as needed Support the care of sick or injured students in coordination with school health staff Assist substitute teachers with orientation, schedules, and access to necessary materials Process student and staff attendance and ensure accurate documentation and reporting Collect and record payments, forms, and related documentation as directed Open, review, and distribute mail and internal messages in a timely and organized manner Complete and submit reports as required by the principal or district administration Use various school and district software systems efficiently to support student and staff needs Maintain strict confidentiality in handling personnel, student, and district information Support special events, school functions, and communication initiatives, including newsletters and website updates Perform other duties as assigned to support building administration and school operations

Skills and Abilities:

Strong interpersonal skills and a collaborative, team-oriented mindset Ability to work independently with minimal supervision Adaptable and flexible in responding to constantly changing school needs Problem-solving ability with a focus on proactive service Detail-oriented with strong time management and task prioritization

Pay:

From $15.00 per hour

Benefits:

Paid time off Retirement plan Vision insurance Ability to

Commute:

Cedar Grove, WI 53013 (Preferred) Ability to

Relocate:

Cedar Grove, WI 53013: Relocate before starting work (Preferred)

Work Location:

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High School Administrative Assistant - Part Time