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Every Voice Music Services, LLC
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Based on Wisconsin data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$42,529 / year median in Wisconsin
-12% projected decline
Job Description
Job Overview Every Voice Music Services is seeking a creative and highly organized Administrative Assistant to join our growing team and provide support to our Fitchburg and East Madison clinics. In this role, you will be responsible for a variety of office operations, ensuring smooth daily activities and providing exceptional support to staff and music therapy clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative and fast-paced workplace. If you thrive in multitasking, excel at communication, and enjoy supporting others, we want to hear from you! Hours and Location Hours are flexible according to applicant availability and business needs. A minimum of 16 hours per week is required for this position. This is an in-person position, scheduled for both our Fitchburg location and East Madison location. Responsibilities Manage phone calls, answer inquiries promptly, and direct calls with professionalism and courtesy. Maintain organized digital filing systems, ensuring easy access to important documents. Handle data entry tasks accurately using spreadsheets and productivity software through Google Drive Assist with calendar management, scheduling appointments, meetings, and reminders for team members. Provide front desk support by greeting visitors, managing client communication, and supporting customer service efforts. Support office management functions including supply tracking, ordering, and storage management. Create and maintain marketing flyers and other materials. Complete light cleaning duties on a weekly basis. Manage website and client testimonials. Complete administrative new hire onboarding tasks. Complete miscellaneous administrative tasks as assigned by leadership team. Attend monthly team meetings. Collaborate with Social Media and Community Outreach Coordinators. Requirements Proven experience in office administration or clerical roles with strong organizational skills. Proficiency with Google Workspace applications and familiarity with spreadsheets. Excellent phone etiquette with experience managing phone inquiries. Bilingual (Spanish and English) applicants preferred. Strong time management skills with the ability to prioritize tasks efficiently under pressure. Valid Driver's License Join us as an Administrative Assistant and be part of a vibrant team dedicated to providing excellent care to clients in the Madison area!