Administrative Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, bilingual (if applicable), and possesses a strong foundation in clerical and customer service functions. Duties Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Handle calendar management and scheduling for multiple departments or executives, ensuring efficient time management Perform data entry, filing, and document proofreading to maintain accurate records and support administrative workflows Utilize software such as Microsoft Office, Google Workspace, QuickBooks, and other computer literacy tools to prepare reports, correspondence, and presentations Assist with office management tasks like supply ordering, inventory tracking, and maintaining organized filing systems Provide customer support by responding promptly to inquiries via phone or email, offering friendly assistance and solutions Support bookkeeping activities including basic bookkeeping tasks using QuickBooks or similar software Skills Proven experience in office administration or clerical roles with strong organizational skills Excellent computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry platforms Ability to operate multi-line phone systems efficiently while maintaining professionalism Bilingual abilities are highly desirable to assist diverse client needs effectively Strong time management skills to prioritize tasks in a fast-paced environment Exceptional proofreading and attention to detail for document accuracy Experience as a dental or medical receptionist or personal assistant is a plus but not required Knowledge of office management best practices combined with excellent customer service skills Join us as an Administrative Assistant and be part of an energetic team dedicated to excellence! Your proactive attitude and organizational expertise will make a meaningful impact every day. We value your contributions and are committed to supporting your professional growth within our vibrant workplace.

Pay:

$18.00 - $21.00 per hour

Work Location:

In person