Role Description:

The PA Program Administrative Assistant provides comprehensive administrative, operational, and clerical supportto the PA Program. This position serves as the primary administrative contact for students, faculty, staff, applicants, clinical partners,the accrediting agency, and the public. The Administrative Assistant plays an essential role in maintaining efficient program operations,supporting accreditation activities, coordinating schedules and events, managing records, and ensuring compliance with institutional andARC-PA requirements.

Program Duties & Responsibilities:

Provide administrative support to the Program Director, MedicalDirector, principal faculty, adjunct faculty, and staff. Serve as the first point of contact for visitors, prospective students,applicants, faculty, and clinical partners. Answer and direct telephone calls, emails, and other inquiries in a professional andtimely manner. Prepare correspondence, reports, meeting agendas, minutes, presentations, and other program documents. Maintain office supplies, equipment, and inventory. Assist with preparation, organization, and maintenance of ARC-PAaccreditation documentation. Maintain electronic and paper records in accordance with institutional policies and accreditationstandards. Assist with collection, organization, and reporting of program data. Maintain confidential student, faculty,and program records in compliance with FERPA and HIPAA as applicable. Assist with admissions events, interviews, orientation, andonboarding activities. Maintain student files and documentation. Coordinate student communications and distribute programannouncements. Support graduation clearance and certification processes. Coordinate faculty calendars, meetings, andtravel arrangements. Assist with scheduling classes, examinations, laboratories, guest lecturers, and meetings. Prepareinstructional materials, course packets, and classroom resources. Assist with faculty recruitment activities and onboardingdocumentation. Maintain databases of clinical sites, preceptors, affiliation agreements, and required documentation. Process purchase requests, reimbursements, travel documents, and invoices. Assist with budget tracking and record keeping. Coordinate ordering of educational supplies and equipment. Coordinate meetings, advisory board meetings, accreditation visits,interviews, white coat ceremonies, graduation activities, and special events. Arrange meeting logistics including roomreservations, catering, technology, and materials. Maintain electronic filing systems and databases. Assist with dataentry into institutional and program software systems. Participate in departmental and institutional meetings. Performother duties as assigned to support the mission of the PA Program and the College.

Qualifications & Credentials:

Minimum of two years of progressively responsible administrative support experience. Excellent written, verbal, andinterpersonal communication skills. Strong organizational skills with exceptional attention to detail. Ability toprioritize multiple projects and meet deadlines. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,Outlook) and Google Workspace. Ability to maintain confidentiality and exercise sound judgment. Strong customer serviceskills. Preferred Qualifications Associate degree or experience commensurate with position in businessadministration, office administration, or related field (Bachelor's degree preferred). Experience in higher education orhealthcare administration. Experience supporting an academic program or professional school. Familiarity withaccreditation processes, preferably ARC-PA. Experience with student information systems and learning management systems. Knowledge of FERPA and HIPAA regulations.

Scope of Authority:

The faculty reports to the Program Director. West Virginia Wesleyan College challenges its students to a life-long commitment to develop their intellectual, ethical, spiritual, andleadership potential and to set and uphold standards of excellence. Firmly rooted in the liberal arts tradition and closely relatedto The United Methodist Church, the College is a community of learning based on fundamental principles formed at the intersection ofChristian faith and liberal education: intellectual rigor, self-discovery, human dignity, mutual support, social justice, self-discipline,mental and physical wellness, the appreciation of diversity and the natural world, and the judicious use of resources. The Collegerecognizes and affirms its interdependence with the external communities-local, regional, national, and global-and its covenant with thepeople of West Virginia to share its educational and cultural resources. West Virginia Wesleyan College prepares its students throughits curriculum of arts and sciences, preprofessional, professional, and graduate studies, and its rich campus life program. As a residentialinstitution of higher education, the College aspires to graduate broadly educated individuals who: Think critically andcreatively, Communicate effectively, Act responsibly, and Demonstrate their local and world citizenshipthrough service.

Program Mission Statement:

The mission of the West Virginia Wesleyan College PA Program is toacademically and clinically prepare competent and compassionate PAs who deliver high-quality, patient-centered care, in collaboration withmembers of the healthcare team to serve rural populations.

Salary:

Commensurate with qualifications and experience. Application materials should be sent to Dr. Lynn M. Linder, Provost and Executive Vice President at academicaffairs@wvwc.edu . Prior toa final offer of employment, the selected candidate will be required to submit to a background check. Forquestions about the position, please contact the Program Director for the PA Program, Deanna Leach, DMSc, PA-C, at leach.d@wvwc.edu .