An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$15-$19/hour, based on experience About us Microbe Farmers is a regenerative agriculture greenhouse farm in Hedgesville, WV dedicated to growing nutrient-dense herbs using living soils and sustainable practices. We believe in farming that restores the earth, feeds the community, and delivers exceptional quality — and we're building the team to do it right. Position Summary We're looking for an experienced, detail-oriented Administrative Assistant to support our Greenhouse Manager with purchasing, vendor coordination, shipping and logistics, and day-to-day recordkeeping. This role is for someone who can step in and get to work quickly, without a long training period, and who is comfortable managing multiple moving pieces at once. You'll also help coordinate the team's schedule, including time off and daily task assignments. Key Responsibilities Administrative & Team Coordination Track and maintain weekly employee timesheets Manage employee time-off requests and keep the team schedule current Coordinate daily task assignments so everyone knows what they're working on Schedule and take notes during team meetings Purchasing & Vendor Management Write purchase orders Obtain three quotes for items needing purchase (supplies, equipment, etc.) Obtain quotes from contractors for building and repair projects Travel to store(s) to purchase general supplies Shipping, Logistics & Compliance Handle Certificate of Analysis (COA) needs for herb shipments Organize herb packaging for Sunpac shipments Transport herbs to FedEx for shipping Organize samples for lots requiring third-party lab testing Data Entry & Recordkeeping Organize daily herb weights and enter them into the computer system Requirements Must Have Highly reliable and a team player Previous experience with ordering and vendor management Previous experience managing employee timesheets Previous experience with general administration and documentation Strong attention to detail Strong written and verbal communication skills Able to start quickly with minimal ramp-up time and work independently early on Valid driver's license and reliable transportation (for store runs and FedEx trips) Proficient with Microsoft Office (Word, Excel, Outlook) and generally very tech savvy and can learn new software quickly Personal Qualities Self-motivated and dependable, with a strong work ethic Able to multitask and prioritize competing deadlines (shipping, purchasing, recordkeeping) Comfortable working around a farm/greenhouse setting (occasional exposure to dust, plants, outdoor areas) Professional demeanor and discretion with sensitive employee information Preferred (Not Required) Experience in agriculture, farming, or a related industry Familiarity with bookkeeping/purchasing software Experience with shipping/logistics coordination (FedEx, courier services) Schedule Part-time, 20-25 hours per week, generally Monday through Friday during business hours. Some tasks (shipping and lab coordination) are day-specific and may require a consistent weekly schedule around shipping deadlines. Opportunities to work remotely on occasion once trained (must have your own computer).
Pay:
$15.00 - $19.00 per hour Expected hours: 25.0 per week
Experience:
administrative assistant: 1 year (Required) Ability to
