SERVICES

- Cheyenne, Wyoming This job is also posted in Laramie County School District 1\nJob Details\n

Job ID:

5893018\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\nTSS/260 day contract\nMonday-Friday\n8 hours daily\n

Pay Column L:

$19.62/hourly\n+ Benefits\nLaramie County School District 1\nJob Description\n

Job Title:

Administrative Assistant\n

Revised Date:

July 2020\n

Department:

Special Services\n

FLSA Status:

Non-exempt\n

Work Year:

12 Months\n

Salary Schedule:

TSS- 260

days\n

SUMMARY:

This position is responsible for providing a variety of administrative support to a Director and Assistant Director of Special Services. They will establish and maintain department records, coordinate and prepare documents, create and maintain spreadsheets and databases, arrange meetings, coordinate assigned projects, provide information to the public regarding department/district policies/procedures, route/direct public and staff to the appropriate resource for assistance.\n

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nJob Tasks Descriptions\nFrequency\n% of\nTime\n1. Provide administrative support and secretarial duties including, but not limited to handling and screening phone calls, answering inquiries, ensures follow through on requests, solves non-routine problems, and maintains calendars and filing systems. Responds to inquiries from a variety of internal and external stakeholders to provide information, facilitating communication among parties, and/or providing information.\nD\n15%\n2. Prepares and maintains a wide variety of reports and written materials (e.g. correspondence, notices, reports, letters, memorandums, tables, meeting minutes, charts, etc.) to document activities, provide written reference, and/or convey information. Uses the district information technology systems to create, communicate information, and maintain reports. Coordinates projects, programs, and department processes to comply with financial, legal, and/or administrative requirements (such as the WDE401 report).\nD\n15%\n3. Responsible for creating, preparing and verifying reports and written materials used for billing, invoice charges, contracts for other agencies, residential placement, correspondence, letters, memorandums, handbooks, proposals, etc. to document activities, provide written reference, disseminate information in compliance with program, district, state and/or federal requirements, adhere to requirements and/or convey information.\nW\n25%\n4. Responsible for verification, validating and approving reported time in district time and labor system. May prepare and analyze time and labor reports and complete paperwork for payment.\nD\n10%\n5. Responds to inquiries from a wide variety of internal and external parties (e.g. District staff, other schools, state and federal agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.\nD\n10%\n6. Schedules appointments, coordinates and arranges meetings, conferences and workshop and special events; prepares agendas and announcements; coordinates meeting dates, arranges rooms; outlines room set-up including AV equipment.\nW\n5%\n7. Facilitates communication between department and/or district teams. Serves as department contact for parents, students, staff, and community with respect to department/district issues, policies, and procedures. Provides customer service support for departments/schools.\nD\n5%\n8. Prepares, composes, processes, and distributes correspondence, documents, or other printed information to parents, department, district staff, and the community.\nD\n5%\n9. Plans and attends meetings, workshops, and seminars as needed to convey and/or gather information required to perform job functions. M\n5%\n10. Performs other duties as assigned\nOngoing\n5%\nTOTAL =\n100%\n

EDUCATION AND RELATED WORK EXPERIENCE

\nHigh school diploma, or equivalent, required\n1-3 years' experience in an office setting or recording keeping role, preferred LICENSES, REGISTRATIONS or

CERTIFICATIONS

\nCriminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES

\nAdvanced oral and written communication skills?\nCustomer service skills\nAdvanced analytical skills?required;?ability?to?review and interpret technical information?and?draw conclusions?\nBookkeeping, accounting, and math skills\nAdapts easily to changing work standards\nCritical?thinking and?problem-solving?skills?\nAttention to detail\nAbility to schedule meetings, activities, or trainings as they relate to the job\nAbility to use pertinent software applications, manage and maintain accurate records, and plan and manage projects\nAbility to maintain confidentiality in?all aspects of the job?\nAbility and willingness to adhere to attendance expectations and to follow district procedures for absence reporting\nAbility to promote and follow Board of Trustees policies, District policies, and building and department procedures\nAbility to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds\nAbility to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE

\nOperating knowledge of and?experience with personal computers and peripherals??\nOperating knowledge of and experience with typical office equipment, such as?telephones, copier, fax machine, etc.?\nOperating knowledge?of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.\nOperating knowledge of district information technology systems and department-specific?software and equipment required within 3 months after entering position\n

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE

\nPOSITION TITLE\nReports to:\nDirector of Special Services or Assistant Director\n

POSITION TITLE

\n# of

EMPLOYEES

\nDirect reports:\nThis position has no direct reports\n

BUDGET AND/OR RESOURCE RESPONSIBILITY

Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted, participates in data collection and organization of budget materials; may initiate requisitions.\n

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n

Position Type:

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