An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Monday-Friday 8-5PM Paid Time Off (PTO): Begin accruing PTO on your first day of employment and become eligible to use accrued PTO after 90 days. 401(k): Eligible after one year of employment, including a 4% company match. Essential Duties and Responsibilities 1. Front of House & Facility Presentation Office entry is staffed/monitored during business hours; visitors and vendors are greeted and directed appropriately Office common areas are clean, organized, and presentable at all times Supplies (kitchen, restroom, printer, office materials) are stocked and never run out unnoticed 2. Mail & Financial Handling Incoming/outgoing mail is processed daily with no missed deliveries or delays Deposits are prepared and submitted accurately and on the required schedule Sensitive documents and financial handoffs follow company protocol with zero errors 3. Onboarding & Recruiting Support New hire paperwork, equipment, and workspace setup are complete and ready before day one Recruiting coordination (scheduling interviews, candidate communication, posting management) is timely and organized Onboarding checklist is followed with 100% completion tracked for every new hire 4. Scheduling & Administrative Coordination Calendars, meeting logistics, and appointment scheduling for leadership are accurate and conflict-free Recurring administrative tasks (reporting, filing, data entry) are completed on time without reminders Requests from GM/Owner are acknowledged within 24 hours and completed by the agreed deadline 5. HR & Special Projects Support Assists with employee records, compliance documentation, and file maintenance as directed Executes special projects assigned by GM or Owner accurately and on schedule Escalates HR-sensitive matters appropriately rather than handling independently outside scope Knowledge, Skills, and Abilities Professional Disposition Warm, composed, and professional under frequent interruption — this person sets the tone for every visitor, vendor, and new hire's first impression of TFM Discreet by default; comfortable handling confidential employee, financial, and client information without oversharing Reliable and self-directed — shows up, follows through, and doesn't need micromanaging on recurring tasks Core Skills Strong organizational skills with high attention to detail (errors in mail, deposits, or onboarding paperwork are costly and visible) Comfortable learning and working within business software (Aspire, payroll/HRIS systems, Microsoft Office/Google Workspace) Clear written and verbal communication, especially for candidate-facing and new-hire-facing interactions Able to prioritize and multi-task across front-desk duties, deadlines (deposits, onboarding dates), and ad hoc requests from leadership Values Alignment Work With Purpose — takes ownership of the front-of-house experience rather than treating it as a passive task list Do It Right — follows process precisely, especially around financial handling and compliance-adjacent paperwork Make It Better — proactively flags inefficiencies (e.g., a recurring onboarding bottleneck) rather than just executing the same way indefinitely
