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Mail Clerk/Mail Handler
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Naperville, IL (In Person)
$41,600 Salary, Full-Time
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Job Description
Mail Clerk/Mail Handler Calculated Hire - 3.9 Naperville, IL Job Details Full-time | Contract $20 an hour 21 hours ago Benefits Health insurance Dental insurance Vision insurance Qualifications Computer literacy Scanning Administrative experience Legal administrative experience Organizational skills Banking Time management Office experience
Full Job Description Intake Specialist Location:
Naperville, IL Schedule:
100% Onsite | Monday-Friday, 8am - 5pmContract:
6-Month Contract with Potential for Extension or Conversion Position Overview We are seeking an organized, detail-oriented Intake Specialist to join a close-knit two-person team supporting a critical operational function within the bank. This role serves as the front line for receiving, reviewing, digitizing, and routing incoming legal and banking-related documentation. Success in this role comes from being methodical, adaptable, and able to manage a steady flow of incoming requests with accuracy and efficiency. Key Responsibilities- Receive, review, sort, and process incoming physical mail and legal documentation.
- Scan documents into the bank's digitized workflow system while ensuring accuracy and quality.
- Review incoming legal orders and related documentation, confirming proper ownership and routing.
- Apply established naming conventions and indexing standards to documents within Outlook and internal systems.
- Monitor and manage a shared team inbox, prioritizing incoming requests and documentation.
- Maintain organized records and ensure all documentation is processed in a timely manner.
- Work extensively with computers, multiple monitors, scanning equipment, and internal systems.
- Adjust priorities throughout the day based on incoming volume and business needs.
- Collaborate closely with team members to ensure workflow continuity and service-level expectations are met. Types of Documents Processed
- Legal Orders
- Tax Levies
- Child Support Orders
- Garnishments
- Other banking and compliance-related documentation Qualifications
- Previous administrative, office support, operations, banking, legal support, records management, or document processing experience preferred.
- Banking or legal industry experience is a plus but not required.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage repetitive tasks while maintaining accuracy.
- Comfortable standing for periods of time while scanning and processing documents.
- Strong computer literacy, including Outlook, multiple monitor environments, and document management systems.
- Ability to problem solve independently and adapt to changing priorities.
- Excellent time management and multitasking skills.