Receptionist/Administrative Assistant

Receptionist/Administrative Assistant Saraland, AL Job Details Part-time $14 - $16 an hour 1 day ago Qualifications Record keeping Computer operation Google Workspace Microsoft Excel Private practice experience Maintaining an organized workspace Microsoft Outlook Insurance verification Electronic health records (EHR) management Achieving HIPAA compliance Phone communication Inventory management Computer literacy Maintaining patient confidentiality Greeting customers HIPAA Medical scheduling Administrative experience High school diploma or GED Medical administrative support Medical records Task prioritization Data entry Organizational skills Multi-line phone systems Patient interaction Clerical experience Proofreading Clean workspace maintenance Managing patient records Bookkeeping Entry level File organization Time management Office experience Client interaction via phone calls Full Job Description Job Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. Your multitasking skills and attention to detail will support smooth office operations, enhance customer service, and contribute to a positive workplace environment. This paid position offers an exciting opportunity to develop your administrative expertise while supporting various office functions in a fast-paced setting. Responsibilities Greet visitors and clients warmly, providing excellent customer service and directing them appropriately Manage multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette Handle front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming correspondence Maintain accuracy and confidentiality of patient records (HIPAA compliance) Assist patients with forms, portal access, and general questions Check patients in and out; verify insurance and collect copayments Coordinate communication between office staff and patients Handle incoming/outgoing mail, faxes, and electronic messages Maintain a clean and organized front desk, lobby area and common areas Perform general administrative tasks (filing, scanning, data entry) Perform data entry tasks with accuracy using Microsoft Office, Google Workspace, and other office software Organize and maintain filing systems, both physical and digital, ensuring documents are easily accessible Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping Assist with clerical duties including proofreading documents, preparing reports, and managing inventory of office supplies Qualifications High school diploma or equivalent required Proven office experience with strong organizational skills and attention to detail Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Electronic Medical Records (EMRs) Experience with multi-line phone systems and excellent phone etiquette skills Knowledge in medical blling and insurance verification is a plus Prior clerical or administrative experience in a professional setting preferred Strong time management skills with the ability to prioritize tasks efficiently Knowledge of data entry procedures, filing systems, and basic bookkeeping Excellent customer service skills with a friendly demeanor and professional appearance Ability to handle confidential information discreetly and responsiblyJoin us to be part of a vibrant team where your organizational talents will shine! This role is perfect for someone eager to grow their administrative career while making a positive impact every day.

Pay:

$14.00 - $16.00 per hour Expected hours: 20.0 - 25.0 per week

Work Location:

In person