Front Desk Coordinator

We are looking for a detail-oriented Front Desk Coordinator to join our team on a contract basis in Aliso Viejo, California. In this role, you will provide essential administrative and organizational support to ensure smooth workplace operations and exceptional service delivery. This position is ideal for someone with a strong background in office administration and customer service.

Responsibilities:

• Serve as the first point of contact by managing reception duties, including greeting visitors and handling incoming calls.
• Coordinate conference and meeting room schedules, ensuring all setups meet organizational standards.
• Provide support for workplace services such as mail handling, office supply management, and record archiving.
• Assist with planning and executing meetings and events, including audiovisual setup and logistics.
• Maintain an organized inventory of office supplies, placing orders as needed to ensure availability.
• Offer concierge services to employees and guests, enhancing workplace experience.
• Manage incoming and outgoing correspondence, including mail and packages.
• Collaborate with various departments to streamline administrative processes and ensure efficiency.
• Utilize Office 365 tools, including Outlook and Word, for communication and documentation purposes.
• Support record-keeping activities to maintain compliance and accessibility of archived materials.