Front Desk Coordinator

Description We are looking for a detail-oriented Front Desk Coordinator to join our team on a contract basis in Aliso Viejo, California. In this role, you will provide essential administrative and organizational support to ensure smooth workplace operations and exceptional service delivery. This position is ideal for someone with a strong background in office administration and customer service.

Responsibilities:

• Serve as the first point of contact by managing reception duties, including greeting visitors and handling incoming calls.
• Coordinate conference and meeting room schedules, ensuring all setups meet organizational standards.
• Provide support for workplace services such as mail handling, office supply management, and record archiving.
• Assist with planning and executing meetings and events, including audiovisual setup and logistics.
• Maintain an organized inventory of office supplies, placing orders as needed to ensure availability.
• Offer concierge services to employees and guests, enhancing workplace experience.
• Manage incoming and outgoing correspondence, including mail and packages.
• Collaborate with various departments to streamline administrative processes and ensure efficiency.
• Utilize Office 365 tools, including Outlook and Word, for communication and documentation purposes.
• Support record-keeping activities to maintain compliance and accessibility of archived materials. Requirements
• At least 2 years of experience in a front desk or administrative role.
• Proficiency in Microsoft Office 365, including Outlook and Word.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal abilities.
• Ability to work independently while supporting team objectives.
• Experience with office supply management and ordering.
• Familiarity with receptionist duties and customer service best practices.
• Detail-oriented approach to managing records and administrative tasks.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .