Receptionist / Admin Assistant

Receptionist / Admin Assistant Chino, CA Job Details Full-time $17 - $25 an hour 1 day ago Benefits Profit sharing Health insurance Dental insurance 401(k) Paid time off Qualifications Accounting experience within construction industry Accounting systems Computer operation Spanish Purchase orders Financial data reconciliation Computer literacy Basic math Filing Mid-level Credit card payment processing High school diploma or GED Invoice payment processing Math Data entry Organizational skills Front desk Construction administrative experience Vendor negotiation Construction Clerical experience Productivity software Accounting Communication skills Technical Proficiency Time management Full Job Description Job description Receptionist / Admin Assistant KASA, one of the leading heavy-civil construction engineering companies in Southern California, is seeking a Receptionist / Admin Assistant who desires to be part of a talented team bidding high profile projects across Southern California.

What You'll Do:

Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties Scan, sort and/or route invoices for approvals Enter Invoices in Accounting Software ( Foundation Software ) Verifying the accuracy of Invoices by cross-referencing Shipper Tickets and Purchase Orders Gather proper releases, certified payrolls, etc. from Subcontractors Gather proper releases from all other Vendors Verify Pre-lims on file for each vendor Review and rectify statements and job material tickets Preparing all Invoices for timely payment Negotiate Invoices and Credits as necessary Verify vendor statements reconciliation Locate and retrieve invoice backups, maintain return receipts, file payments, and route as needed Filing various documents Diligently work in a deadline-intensive work environment and possess organizational and multi-tasking skills as needed Data Entry on

Credit Card Transactions We're Looking For:

Functions effectively as part of a team Computer proficiency and the ability to adapt to new innovations and processes Strong written, communication, and problem-solving skills Excellent time management and organizational skills Good math/accounting skills Strong Typing Skills General understanding of the industry Ability to maintain discretion and confidentiality at all times Ready and willing to learn new skills to enhance their career growth Ability to work under pressure and be versatile throughout the company Uphold etiquette and professionalism with vendors, employees and the management team Bring new ideas to help streamline processes Honest and Reliable Passive aggressive attitude Neat and orderly Ability to work independently and take initiative Fit in our company culture Excellent attitude Must have reliable transportation Willingness to work overtime if necessary KASA is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age. Benefits 100% Health Insurance 100% Dental Insurance 401K Profit Sharing Plan Paid Time Off Vacation Pay Sick Days Company Perks Discretionary Bonuses Modern and clean work environment

Job Type:

Full-time Experience:

Accounts Payable in

Construction:

2 years (Preferred) Understanding Prevailing Wage / Public Works Projects ( Preferred ) Bilingual in Spanish preferred Use of Accounting Software ( Foundation Software ) preferred

Education:

High school or equivalent (Preferred) College Degree in Accounting ( Preferred )

Benefit Conditions:

A waiting period may apply Only full-time employees are eligible

Work Remotely No Job Type:

Full-time Salary:

$17.00 - $25.00 per hour Benefits 401(k) Dental Insurance Health insurance Paid time off

Schedule:

8-hour shift Monday to

Friday Education:

High school or equivalent (Preferred)

Experience:

Microsoft Office:

1 year (Preferred)

Customer Service:

1 year (Preferred) KASA's Core Values Safety - Live by the "KASA" Safety Culture Be Fair and Firm Preserve Our Reputation Respect All Have a Positive Attitude Lead by Example Take Ownership & Be Accountable Be a Team Player Be Proactive, Not Reactive Hit The Metal When It's Hot Think Outside The Box Work hard, Play Hard Care For Our Employees, Our #1 Asset KASA Safety Culture K nowledge A wareness S ee Something, Say Something A live