Front Desk Coordinator

We are looking for a Front Desk Coordinator to join a mission-driven non-profit organization in Costa Mesa, California on a contract basis with the potential for a permanent position. This position serves as a central point of support for daily office activity, visitor and phone communication, and a wide range of administrative and coordination tasks. The role also contributes to accurate record maintenance, donation and membership processing, and event support while partnering closely with internal teams to help advance the organization's programs and community impact.

Responsibilities:

• Oversee daily front desk activity by greeting visitors, directing inquiries, and managing incoming calls with professionalism and efficiency.
• Handle incoming and outgoing mail, including donations and general correspondence, while ensuring materials are sorted, logged, and routed accurately.
• Monitor inventory for office supplies and coordinate equipment service, facility requests, and vendor follow-up to keep the workplace running smoothly.
• Organize meetings by coordinating calendars, preparing agendas, reserving conference space, and documenting key discussion points when needed.
• Enter, update, and maintain donor, member, scholarship, and event records in Raiser's Edge and related systems with a high level of accuracy.
• Review and process membership applications, charitable contributions, and related communications, including select acknowledgment materials.
• Provide administrative and operational assistance for programs and events, including tracking auction items, coordinating awards or materials, and supporting event logistics.
• Maintain spreadsheets and reports related to campaigns, appeals, raffles, and other office or development activities.
• Work collaboratively with staff across departments, provide backup support where needed, and assist with additional assignments that support organizational priorities.