Receptionist/Administrative Assistant

Job Summary Busy boutique workers' compensation defense law firm in downtown Fullerton seeks an extremely reliable and organized individual to join our team. This is a 100% in person position and will provide support to attorneys and staff working both on site and remotely. You will be kept extremely busy, but in a friendly, relaxed work environment. This is an entry level position with room for advancement.

IN PERSON M-F 8

30a - 5:00p Responsibilities Greet visitors at the front desk with professionalism and courtesy Manage multi-line phone systems, screen calls, and direct inquiries appropriately Perform data entry, filing, and document proofreading to ensure accuracy and organization Utilize Microsoft Office Suite, Google Workspace, and our firm practice management software to look up case information and manage and complete assigned tasks Handle communications via email and phone, demonstrating excellent phone etiquette and customer support skills Assist with office duties such as supply ordering and maintaining office cleanliness Perform clerical duties such as opening mail incoming mail, scanning high volumes of documents, photocopying, organizing documents, preparing and sending outgoing mail, and shipping as needed Preparing trial exhibits for attorneys Burning disks of medical records to provide to doctors, opposing counsel, etc. Boxing legacy paper files for storage Other duties as needed Qualifications Proven experience in office administration or clerical roles; office experience preferred Track record of reliability and a strong work ethic with professional references Strong computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry skills Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional communication skills, both written and verbal Knowledge of front desk operations, multi-line phone systems, and office management practices Attention to detail with proofreading capabilities to ensure accuracy in documents Experience in customer service or customer support roles highly desirable Ability to manage time efficiently and prioritize tasks effectively This role requires a professional demeanor, strong organizational skills, and the ability to adapt quickly to changing priorities. The successful candidate will be committed to providing outstanding support within a collaborative team environment. Must be able to safely lift 50 lb boxes of copy paper/records.

Job Type:

Full-time Pay:

$40,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person