Administrative Assistant / Front Desk Coordinator

Administrative Assistant / Front Desk Coordinator Plex Law Group, APC Irvine, CA Job Details Full-time $19 - $20 an hour 22 hours ago Qualifications Google Docs Administrative experience Law office Clerical experience Legal case management Full Job Description About Us Plex Law Group is a boutique law firm focusing on U.S. immigration and business law. We represent a diverse client base including entrepreneurs, professionals, and growing companies. Our practice covers employment-based immigration (H-1B, O-1, EB-1A, NIW), family-based cases, and corporate matters. We are seeking a detail-oriented and professional Administrative Assistant / Front Desk Coordinator to support daily office operations and client-facing communications. Key Responsibilities Serve as the first point of contact for clients, handling phone calls, emails, and in-office inquiries in a professional manner Manage scheduling, consultations, and calendar coordination for attorneys and staff Assist with client intake process, including collecting and organizing documents Coordinate with internal team members to ensure smooth case workflow and communication Maintain and update client records in the firm's system (Google Drive / case management platforms) Handle general administrative tasks, including filing, document preparation, and office organization Support billing coordination, invoice tracking, and basic follow-ups with clients Assist with onboarding new clients and maintaining ongoing client relationships Qualifications Bachelor's degree preferred Prior administrative, front desk, or customer service experience (law firm experience is a plus) Strong communication skills in English; Mandarin Chinese proficiency is highly preferred Highly organized, detail-oriented, and able to manage multiple tasks efficiently Professional demeanor and strong sense of responsibility Comfortable working in a fast-paced, client-facing environment Preferred (but not required) Experience with immigration law firms or legal environments Familiarity with Google Workspace (Drive, Docs, Sheets) Experience with CRM or case management systems Compensation & Benefits Competitive salary based on experience Performance-based bonus opportunities Professional growth opportunities within the firm

Pay:

$19.00 - $20.00 per hour

Work Location:

In person