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Receptionist/OSA
Job
Robert Half
Los Angeles, CA (In Person)
Full-Time
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Job Description
Description We are looking for an experienced and service-oriented Receptionist/OSA to support front-of-house operations in California. This contract position will serve as a key point of contact for visitors, employees, and vendors while helping maintain an organized and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and the ability to balance reception, hospitality, and administrative support responsibilities in a detail-oriented setting.
Responsibilities:
- Welcome guests, employees, and service providers with a detail-oriented approach that creates a positive arrival experience.
- Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a timely manner.
- Coordinate meeting space readiness by assisting with room scheduling, visitor check-in, and hospitality support for onsite meetings.
- Handle mailroom and copy clerk activities, including sorting deliveries, processing outgoing packages, and supporting document reproduction needs.
- Perform scanning and digital filing tasks to maintain accurate, accessible records and support daily office workflows.
- Monitor reception and shared office areas to ensure they remain orderly, stocked, and ready for business use.
- Partner with internal teams and external vendors to address service requests and support smooth day-to-day office operations.
- Assist with lifting, moving, and distributing office materials or packages weighing up to 25-30 pounds when needed. Requirements
- High school diploma or equivalent is required.
- At least 2 years of experience in reception, hospitality, workplace coordination, or office services in a corporate or detail-focused environment.
- Strong customer service skills with the ability to communicate clearly and effectively in person, by phone, and through email.
- Experience working with a multi-line phone system and handling front-desk responsibilities in a fast-paced setting.
- Proficiency in Microsoft Office; experience with visitor management or meeting room booking tools is a plus.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities with limited supervision.
- Comfortable interacting with employees, clients, and vendors while maintaining a courteous and consistent approach at all times.
- Ability to lift and transport materials weighing up to 25-30 pounds as part of daily office support duties.