Receptionist

Description We are looking for a dependable Receptionist to support daily front office operations in Pasadena, California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and helping an office run smoothly. The person in this role will welcome guests, coordinate administrative activities, and provide dependable support across scheduling, facilities, and general office functions.

Responsibilities:

• Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately.
• Oversee guest sign-in activity and maintain appointment calendars while following established office security practices.
• Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels.
• Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives.
• Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings.
• Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees.
• Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings.
• Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability.
• Provide additional clerical and administrative support to the team as needed to keep office operations efficient. Requirements
• At least 2 years of experience in a receptionist, administrative, or similar office support role.
• Demonstrated ability to communicate clearly and professionally with visitors, employees, and external contacts.
• Strong customer service and interpersonal skills with a welcoming and composed approach.
• Excellent organizational skills with careful attention to detail and the ability to manage multiple priorities.
• Comfortable working in a busy environment while maintaining accuracy and professionalism.
• Proficiency with common office technology, internet-based tools, spreadsheets, and word processing applications.
• Experience handling front desk responsibilities, including greeting guests and answering inbound calls.

TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .