Receptionist

We are looking for a dependable Receptionist to support daily front office operations in Pasadena, California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and helping an office run smoothly. The person in this role will welcome guests, coordinate administrative activities, and provide dependable support across scheduling, facilities, and general office functions.

Responsibilities:

• Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately.
• Oversee guest sign-in activity and maintain appointment calendars while following established office security practices.
• Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels.
• Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives.
• Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings.
• Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees.
• Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings.
• Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability.
• Provide additional clerical and administrative support to the team as needed to keep office operations efficient.