Front Desk Coordinator

Description We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in Redwood City. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace, handling front-of-office responsibilities, and keeping shared spaces organized in a fast-moving environment. The person in this role will serve as a key point of contact for visitors, vendors, and employees while helping the office run smoothly each day.

Responsibilities:

• Welcome guests, employees, and external partners while providing attentive reception support throughout the day.
• Manage incoming calls and direct inquiries appropriately using a multi-line phone system.
• Coordinate with service providers and suppliers to support office needs and maintain strong vendor relationships.
• Monitor pantry stock, replenish snacks and beverages, and keep kitchen and common areas clean and presentable.
• Oversee meal deliveries and daily lunch coordination to ensure timely distribution and accurate handling.
• Prepare conference rooms for meetings by checking supplies, refreshing water, and maintaining an orderly setup.
• Issue visitor badges and access cards for guests and board members while tracking distribution as needed.
• Research, select, and help onboard new vendors when additional office services or supplies are required.
• Support team gatherings and workplace events, including monthly social activities and engagement initiatives.
• Assist with special projects and provide general administrative support to help meet evolving office priorities. Requirements
• At least 2 years of experience in a front desk, reception, office coordination, or similar administrative role.
• Strong customer service skills with the ability to create a positive experience for visitors and employees.
• Proven ability to work independently, stay organized, and take initiative without close supervision.
• Experience handling inbound calls and managing a multi-line or switchboard phone system.
• Comfortable balancing multiple tasks in a busy office setting while maintaining attention to detail.
• Ability to communicate clearly and professionally with internal teams, guests, and external vendors.
• Familiarity with reception support, concierge-style service, and general office operations.
• Reliable onsite availability for a five-day-per-week office schedule in Palo Alto, California.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .