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Receptionist
Job
Robert Half
San Mateo, CA (In Person)
Part-Time
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Job Description
Description We are looking for a detail-oriented Receptionist to support daily front desk operations for a Financial Services organization in San Mateo, California. This Contract position is ideal for someone who enjoys creating a welcoming office experience while handling calls, visitors, and administrative tasks with accuracy and professionalism. The successful candidate will bring strong communication skills, a confident presence, and the ability to manage multiple priorities in a fast-paced setting. This entry level role is part-time Monday to Friday 8:00am - 1:00pm. There is free parking, complimentary snacks, and close to a vibrant area in San Mateo, CA.
Responsibilities:
- Welcome visitors, clients, and team members while maintaining an organized and efficient front desk environment.
- Manage a multi-line phone system by answering incoming calls promptly, directing them to the appropriate contacts, and taking clear messages when needed.
- Provide day-to-day administrative support such as monitoring shared spaces, coordinating basic office needs, and assisting with routine clerical tasks.
- Handle inbound inquiries with courtesy and efficiency, ensuring each interaction reflects a high standard of customer service.
- Keep reception and common areas presentable and ready for guests throughout the workday.
- Support scheduling and coordination needs for meetings, deliveries, and office visitors as requested.
- Maintain accurate records related to calls, visitors, and other front desk activities.
- Assist with part-time coverage needs while remaining dependable and responsive during assigned hours. Requirements
- At least 1 year of experience in a receptionist, front desk, or similar administrative support role.
- Demonstrated ability to operate a multi-line phone or switchboard system with confidence and accuracy.
- Strong verbal communication skills and a detail-focused demeanor when interacting with callers and visitors.
- Experience handling inbound calls in a busy office setting while managing competing priorities.
- Comfortable working independently in a part-time or contract assignment environment.
- Solid organizational skills with attention to detail and follow-through on routine tasks.
- Proficiency with basic office technology and standard administrative practices TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.