Receptionist/Administrative Assistant Supreme Construction Inc. Tulare, CA Job Details Full-time $18 - $22 an hour 6 hours ago Benefits Paid time off Qualifications Bilingual Computer operation Microsoft Outlook Computer literacy Administrative experience Data entry Customer support Autodesk ProCore Full Job Description Job Overview We are seeking an organized, detail-oriented, and dependable Administrative Assistant to support daily office operations. The ideal candidate will possess strong communication, organizational, and multitasking skills, along with proficiency in Microsoft Office applications and construction management software. This position involves administrative support, invoice processing, document management, employee timekeeping, and coordination with field crews. Duties Greet visitors and clients warmly, providing excellent customer service and guiding them appropriately Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness Maintain organized filing systems, data entry records, and spreadsheets to support office operations Assist with calendar management, scheduling appointments, meetings, and coordinating events as needed Support office management tasks such as inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software Perform clerical duties including word processing, document preparation, copying, scanning, and filing Skills Receive, review, scan, and organize incoming invoices. Upload and file invoices into the appropriate Per Logs, purchasing folders, and Dropbox directories. Assist with tracking incoming payments and distributing checks to authorized accounting personnel. Maintain accurate documentation to support accounting and purchasing operations. Proven experience with office management and administrative support in a fast-paced environment Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software Excellent computer literacy with the ability to quickly adapt to new technical tools and systems Exceptional organizational skills with keen attention to detail for data entry and filing tasks Effective communication skills in both verbal and written formats; bilingual abilities are a plus Demonstrated ability to handle multiple priorities efficiently while maintaining professionalism under pressure Experience with front desk operations, customer support, and phone communication protocols Familiarity with office equipment such as multi-line phones, printers, scanners, and fax machines

Pay:

$18.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off

Work Location:

In person