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Receptionist
Job
Robert Half
Upland, CA (In Person)
Full-Time
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Job Description
Description We are looking for an experienced and dependable Receptionist to support daily front office operations for a construction and contractor organization in Upland, California. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping administrative tasks organized and on schedule. The role offers a steady workflow with moderate phone and guest traffic and calls for someone who can work confidently with minimal supervision.
Responsibilities:
- Manage incoming phone calls through a multi-line system or headset, transfer calls efficiently, and ensure inquiries reach the appropriate team members.
- Welcome guests at the front desk with a courteous and attentive approach that reflects the company's standards.
- Arrange conference room bookings and assist with meeting coordination, including ordering refreshments or catering when needed.
- Create, print, and distribute office communications such as notices, handouts, and informational materials.
- Use Microsoft Word, Excel, and Outlook to complete day-to-day administrative support tasks accurately and efficiently.
- Maintain organized filing and document storage systems to support smooth office operations.
- Provide reporting and administrative assistance to the Executive Assistant to the President as requested.
- Take ownership of front office activities independently while helping maintain an orderly and well-run reception area. Requirements
- Previous experience in a receptionist or front desk support role within an office environment.
- Proficiency with multi-line phone systems and confidence handling inbound calls with accuracy and courtesy.
- Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong verbal communication skills and a customer-facing presence.
- Ability to learn internal contact structures quickly and direct calls or visitors appropriately.
- Highly organized with strong attention to detail in administrative and filing tasks.
- Comfortable working independently and managing priorities with limited day-to-day supervision.