Admin Services Team Member -Harmony

Primary Function:

Create a positive first impression for clients, visitors, and staff by providing timely office support through a variety of clerical activities. $21 Per hour

Supervision:

Reports to the

Director of Operations Essential Functions:

Promptly answer incoming calls on multiple lines and route calls to appropriate staff member or department Provide appropriate client support Ensure that census information is distributed confidentiality and verify for accuracy as needed Handle phone reservations for various functions held at Harmony Receive and correctly distribute faxes, voice mail, and e-mail Aid in maintaining campus security and compliance by ensuring that all visitors sign the visitor log and confidentiality acknowledgement form Maintain adequate supply of client charts, binders, supplies and other handout materials in common areas Distribute all incoming mail; metering of outgoing mail and packages Responsible for counting and maintaining money in cash drawer and register Provide clerical support to other departments in projects and special assignments Stock and sell items Assist with mass mailings Miscellaneous duties to include, but not limited to, scoring MMPIs, shredding confidential papers, keeping front office area clean and orderly, maintaining office machines and special projects Contribute to a team effort by maintaining skills to complete opening and closing duties Adhere to confidentiality laws including 42CFR Part 2, HIPAA and HITECH as well as all Harmony policies and procedures Requirements High school diploma or GED equivalent. Two years of experience in an office or administrative healthcare work setting is preferred Proficiency in Word, Excel, and email/calendar systems. Strong organizational skills. Demonstrated ability to effectively prioritize competing demands. Must have valid Colorado driver's license and acceptable motor vehicle record if driving Harmony vehicle or driving for Harmony business. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.