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Bilingual Receptionist and Client Services Coordinator
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Kolko & Casey, P.C.
Greenwood Village, CO (In Person)
$51,500 Salary, Full-Time
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Job Description
Kolko & Casey, PC is a mid-sized firm focused solely on immigration matters. At Kolko & Casey, we understand that immigration law affects the most fundamental aspects of our lives and the business we engage in. We are passionate both about the work we do, and the team that helps us do this work . We are currently seeking a bilingual Receptionist to help with client services and our legal team.
Candidates should have:
Exceptional communication skills. Prior experience working in an office, preferably in a legal office. Strong time management skills; ability to prioritize and multi-task; as well as be deadline and detail oriented. Fluent in Spanish and English (both oral and written)Job Duties:
Under the supervision of Attorneys and Senior Staff, assist our team in both administrative and client services functions, including but not limited to:- Answer incoming calls from clients, prospective clients and vendors
- Greet clients and assist clients and other individuals coming to the office for meetings, to pick up/drop off documents, and/or requesting general information
- Process incoming mail according to Firm protocols
- Prepare and process out-going mail according to Firm protocols
- Manage the daily calendar by scheduling and confirming appointments
- Support attorneys and staff to coordinate client communications
- Refer all incoming inquiries regarding potential consultations to our Client Services Specialist
- Support and assist Client Services Specialist with providing information and scheduling potential consultations.
- Scan / Copy / File / organize client documents, outgoing filings and incoming mail
- Utilize Immigration Case Management system to complete case documentation including case notes, set and review reminders, calendar cases, meetings
- Maintain and protect client confidentiality For full-time employees, we offer the following comprehensive benefits: Health/Dental/Vision benefits 401K matching plan Paid vacation leave (starting at ten days per year and increasing based on years of employment) Sick leave (48 hours per year) Holiday leave (ten days per year) Additional Earned Paid Time Off (for hours worked in excess of the 40 hour work week.