Overview We are seeking a dedicated and professional Receptionist/Administrative Assistant to join our dynamic team. This role is vital in creating a welcoming environment for clients and visitors while providing essential administrative support to ensure smooth office operations. The ideal candidate will demonstrate excellent communication skills, technical proficiency, and organizational abilities. This position offers an opportunity to contribute to a well-organized, efficient workplace where customer service and administrative excellence are prioritized. Duties Greet visitors and clients warmly, ensuring a positive first impression and providing exceptional front desk customer service Manage multi-line phone systems, directing calls efficiently and professionally while maintaining clear communication Handle incoming correspondence, including emails, mail, and deliveries, ensuring timely distribution Maintain organized filing systems—both electronic and paper—to support data entry, record keeping, and document retrieval Assist with calendar management, scheduling appointments, meetings, and coordinating events as needed Support office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative functions Utilize productivity software including Microsoft Office (Word, Excel) and spreadsheets to prepare reports, documents, and presentations Perform data entry with accuracy into various systems such as QuickBooks for invoicing or financial record keeping Proofread documents for accuracy and clarity before distribution Provide administrative support to team members and management as a personal assistant when required Ensure phone etiquette is maintained at all times while providing excellent customer support over the phone Assist with billing processes using QuickBooks or similar accounting software to ensure accurate client invoicing and payments Support clerical tasks such as filing, photocopying, scanning, and organizing documents efficiently Qualifications Proven experience in office management or administrative roles with a focus on front desk responsibilities Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and data entry tasks Familiarity with QuickBooks or comparable accounting software is highly desirable Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Exceptional communication skills—bilingual abilities are a plus—to serve diverse clients professionally Demonstrated ability to handle multi-line phone systems with professionalism and courtesy Previous clerical experience including filing, proofreading, calendar management, and customer support preferred Strong time management skills with the ability to multitask efficiently while maintaining attention to detail Proven customer service skills with an emphasis on positive client interactions and phone etiquette This role is an excellent opportunity for individuals seeking to leverage their administrative expertise within a supportive team environment. We welcome candidates who are committed to delivering exceptional service while maintaining high standards of organization and professionalism.

Pay:

$50,000.00 - $55,000.00 per year

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person