Front Desk Coordinator

Description We are looking for a Front Desk Coordinator to support daily reception and administrative operations for a contract position. This role serves as a key point of contact for visitors, callers, and internal teams while helping maintain an organized and efficient office environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities with accuracy and care.

Responsibilities:

• Greet guests and staff in the reception area, provide assistance upon arrival, and ensure a welcoming front office experience.
• Manage incoming and outgoing mail, parcels, and deliveries while keeping distribution organized and timely.
• Oversee conference room scheduling and help coordinate space usage for meetings and internal events.
• Provide administrative support for human resources activities, including onboarding preparation, job posting assistance, and drafting routine documents and meeting materials.
• Copy, scan, file, and retrieve records as needed, including maintaining documents within Laserfiche and related filing systems.
• Maintain calendars, confirm scheduled appointments, and arrange travel or logistical details when requested.
• Support planning and on-site coordination for conferences, meetings, and community or public-facing events.
• Answer and route inbound calls through a multi-line phone or switchboard system with efficiency and courtesy. Requirements
• High school diploma or equivalent required; an associate degree is preferred.
• At least two years of clerical or administrative experience in an office environment.
• Prior experience handling customer service inquiries and interacting directly with the public.
• Comfort using a multi-line phone system or switchboard; related reception experience is preferred.
• Working knowledge of standard office practices and Microsoft Office applications.
• Strong organizational skills with the ability to prioritize tasks and manage competing deadlines.
• Effective verbal and written communication skills and a detail-oriented, dependable approach to work.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .