Receptionist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join the Greenberg Traurig Team as a Receptionist located in our Miami office. We are seeking an energetic Receptionist to support our team and serve as a first impression ambassador for visitors and callers. Responsibilities include greeting visitors, managing communications, scheduling conference rooms and supporting various administrative functions to ensure efficient conference center operations. This role will be based in our Miami office, on an in-office basis 9:00 am - 6:00 pm. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Hospitality Manager. Position Summary The ideal Receptionist candidate is detail-oriented, highly organized, and possesses excellent communication skills. You will serve as the first point of contact for clients and guests, manage conference room bookings, assist with internal events, and handle a variety of administrative tasks with professionalism and discretion. If you are a self-starter with a service-minded approach, we invite you to apply and grow with our team. Key Responsibilities Greets and welcomes clients and visitors with poise and professionalism, ensuring a positive first impression and directing them appropriately. Coordinates and reserves visitor offices, ensuring accommodations are prepared and tailored to guests' needs upon arrival. Delivers exceptional client service with a commitment to excellence, consistently meeting or exceeding firm standards and client expectations. Demonstrates initiative by identifying and implementing innovative solutions to support the team and enhance administrative efficiency. Operates independently with minimal supervision, showing strong initiative and accountability in daily responsibilities. Exhibits keen attention to detail and maintains exceptional organizational and time management skills in a dynamic environment. Answers, screens, and routes incoming calls with discretion and efficiency, ensuring accurate and timely communication. Manages professional email correspondence with clarity, timeliness, and a service-oriented approach. Ensures the reception area remains orderly, polished, and aligned with the firm's high standards of presentation. Supports conference center operations by scheduling room bookings and ensuring all logistical needs are met. Assists with the preparation of administrative reports and support various office projects as needed. Maintains inventory and replenishes office supplies for the reception and conference areas, anticipating needs in advance. Collaborates on the coordination of firm events and internal activities, contributing to a cohesive office culture. Upholds the highest levels of professionalism and confidentiality in all interactions and responsibilities. Performs additional clerical and administrative duties as assigned by supervisory personnel. Qualifications Skills & Competencies Excellent communication, strong interpersonal and organizational skills. Ability to handle multiple tasks efficiently. Friendly and professional demeanor. Prior experience in an administrative or receptionist role is preferred. Education & Prior Experience High school diploma or equivalent. Additional administrative training is a plus. Technology Proficient on MS Office (Word, Excel, Outlook, PowerPoint, Teams), Canva and SharePoint. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following:

Official Job Listings:

All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with LinkedIn, Glassdoor, and Indeed should be treated with caution.

No Fees Required:

GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.

Verified Communication Only:

While all official communications will come from a GT email address associated with GT's domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT.

Therefore:

before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to HRRecruit@gtlaw.com. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we've built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client's success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.