Receptionist

Not Ready Important Notice About the Application Process This position offers use of our AI screening tool as part of the initial candidate review. While completing the AI screening is optional, please note: Candidates who complete the AI screening are reviewed first—daily. We strongly encourage you to complete it promptly to ensure early consideration (first come, first served). Expect to receive a prompt from our AI screener shortly after applying. The AI screener helps us streamline the Candidate intake process, but rest assured— you'll still work directly with a Masis recruiter throughout the rest of your hiring journey. Masis Staffing Solutions is seeking a polished Senior Legal Receptionist & Switchboard to support a professional legal office environment . This role is ideal for someone who excels at creating a welcoming first impression, managing a busy phone line, and providing light administrative support with a high level of discretion and professionalism. What You'll Do Greet and assist all visitors and employees, delivering a professional, white-glove welcome experience Answer and route incoming calls using proper phone etiquette and clear, professional communication Schedule and prepare conference/meeting rooms (supplies, beverages, basic setup, video conferencing as needed) Provide light clerical/administrative support, including: Preparing documents and correspondence from draft or dictated text (as assigned) Maintaining files, calendars, and appointments Supporting deadline tracking and general office coordination Maintain an organized, professional lobby and reception area Support hospitality needs as requested (coffee/water setup, ordering food/beverages) Follow all visitor/security procedures and help monitor staff availability to route calls/visitors appropriately Act as a "concierge" resource for guests and staff (local area knowledge: restaurants, coffee shops, etc.) Assist with tracking/issuing client property as needed (badges, directories, etc.) Participate in occasional company/community events or firm initiatives (as applicable) Perform other duties as assigned by the site supervisor/manager What We're Looking For Prior receptionist/front desk experience (professional office setting strongly preferred) Strong customer service mindset and excellent communication skills Confident phone handling and ability to manage multiple priorities calmly Professional appearance and polished demeanor Strong attention to detail and confidentiality Administrative skills (filing, scheduling, document preparation); familiarity with legal terminology is a plus Comfortable supporting meeting rooms and basic hospitality setup #MFT3 Masis Staffing is committed to providing a workplace free of discrimination, harassment, and retaliation. We are an equal opportunity employer. Applicants, employees, and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation or transgender status), national origin, age (40 or older), veteran status, disability and genetic information (including family medical history).

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